Executive Director of Facilities

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.schooljobs.com/careers/hlpusd

Contact: Maria Murillo
15959 E. Gale Avenue
City of Industry, CA 91745
626 933-3923

Hacienda La Puente Unified School District is named as one of the top 50 employers in California for 2020 and our employees have received a combined 12% salary increase for the 2019-2022 years!

THE POSITION
Under the general direction of the Associate Superintendent of Business Services, provides leadership, implementation, development, direction, assessment, and evaluation of the District’s facilities, operations, capital projects and related activities; oversees the improvement, modernization, and new construction of District facilities; reviews, analyzes, and audits implementation of various capital and specialized facilities and maintenance projects; assists the Associate Superintendent of Business Services as directed.

CURRENT OPENING: One regular full-time position. Salary placement will be on Range 42 of the Management Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($171,194 per year) of this salary range.

Note: This position is designated as Senior Management in accordance with the provisions of the Education Code.

APPLICANT FILING INFORMATION: This recruitment is open to the public. An eligibility list will be established to fill vacancies for one year. Please note that future vacancies may occur throughout the duration of an eligibility list and that the eligibility list can be used to fill vacancies at any time throughout the duration of the eligibility list. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary.

COMPLETE APPLICATION PACKET MUST INCLUDE:
1) Completed online application
2) Completed supplemental questionnaire
3) Proof of your highest obtained education
4) Resume
5) Three letters of recommendation
6) Proof of valid California class "C" driver's license
7) Proof of valid car insurance

Online application, supplemental questionnaire, and proof of your highest obtained education must be submitted by the application filing deadline on January 4, 2023 by 11:59 pm.

SUPPLEMENTAL DOCUMENTS:
Resume, three letters of recommendation, proof of valid California class "C" driver's license, and proof of valid car insurance MUST be submitted by the final test part. To submit your supplemental documents, you may upload the documents to your online application in the "Attachments" section. You may also fax your documents to Maria Murillo at (626) 333-7416.

For inquiries regarding this position, you may reach the Personnel Commission by phone at (626) 933-3923.

*Per Board policy, employees are allowed on District campuses or facilities only if they are fully vaccinated. This resolution applies to all applicants upon hire. Applicants are required to show proof of COVID-19 vaccination status to the Personnel Commission Office on the date of the examination. Applicants will not be allowed to take the examination without being fully vaccinated. People are considered fully vaccinated two weeks after completion of two doses of the Pfizer or Moderna vaccines or one dose of the Johnson & Johnson vaccine.

ESSENTIAL DUTIES:

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Plans, implements, and administers comprehensive program in the areas of facility development, planning, acquisition, and utilization assuring compliance with applicable laws, codes, rules, and regulations.
• Organizes, coordinates, and directs activities related to the facilities maintenance, capital and operations functions.
• Organizes, coordinates, monitors and directs the District’s Facility Use agreements and activities in accordance with Board Policy and Administrative Regulations, related to the rental and use of school facilities by district residents and community groups for the purposes specified in the Civic Center Act.
• Assists the Associate Superintendent of Business Services, Superintendent, Board of Trustees and district administration to formalize long-range facilities plans, evaluate available resources, analyze funding mechanisms, and project enrollment trends.
• Oversees the preparation and presentation of studies, analysis, and reports critical to effective decision-making by the Board of Trustees, Superintendent, Associate Superintendent of Business Services, staff, administrators and/or the public.
• Attends and presents at Board of Education and community meetings regarding District planning, facilities improvement, capital and modernization projects.
• Develops, implements, and monitors budget for facilities projects and departmental budget; controls and authorizes expenditures in accordance with established limitations and fiscal policies.
• Researches alternate funding sources and directs the development of applications to State and other agencies to obtain funding including State bonds, energy incentives, and joint use funds.
• Administers various funds related to facilities and operations functions to ensure their accuracy, integrity, and availability for authorized use and conformance to applicable statutes.
• Prepares financial projections to determine necessary budgets to carry out facility and operations master plans.
• Coordinates the submission of state applications for new construction, modernization, state relocatable programs, and determines District eligibility.
• Establishes and maintains systems for monitoring and reporting progress on construction, site improvement, and remodeling projects.
• Oversees the analysis of sites, acquisition of property, and the development of designs and plans.
• Works with project architects to coordinate construction and the general administration of construction contracts.
• Acts as planning liaison with State Department of Education, the Office of Public School Construction and other governmental agencies.
• Directs the District’s custodial program operations.
• Reviews and approves workforce allotments, work schedules, and performance standards.
• Develops and maintains up-to-date comprehensive inventory and control of all record drawings for the District.
• Inspects work completed by departmental employees and/or contractors for compliance with established standards and requirements.
• Manages the district real estate program and plans, including the existing leases, purchase agreements, and excess property utilization.
• Represents the district to the Office of Public School Construction, the State Department of Education, the County Office of Education and with other agencies for the purpose of presenting, garnering support for and gaining funding and approval for, and tracking applications for documentation necessary to obtain State approval and funding.
• Coordinates with Fiscal Services to prepare audit schedules related to fixed assets and work-in progress.
• Serves as a participating member and leads District facilities, capital project oversight, safety committees, and community groups as applicable to ensure efficient, sound and safe facility operations and maintenance.
• Oversees capital project approval and bid specifications, evaluations, and recommendations.
• Facilitates meetings for the purpose of receiving and conveying information and supporting the district’s position on assigned issues.
• Researches, compiles, analyzes and interprets technical data related to large-scale maintenance and operations projects.
• Provides technical expertise, recommendations, information, and assistance to the Associate Superintendent of Business Services regarding assigned functions.
• Oversees training, supervision, selection, and performance evaluations of assigned personnel.
• Maintains a variety of records and files.
• Prepares various reports, attends meetings and workshops, and makes oral presentations as necessary.
• Directs and assigns appropriate personnel to accomplish planned and approved projects.
• Monitors and ensures compliance with a variety of state, federal and local construction laws, regulations, codes, and regulations related to health and safety.

OTHER RELATED DUTIES

• Attends and represents the District in a variety of meetings, conferences, and governmental hearings related to assigned activities.
• Assists the Associate Superintendent, Business Services with other school related tasks.
• Performs other related duties as directed.

MINIMUM QUALIFICATIONS:

Education:

A Bachelor’s degree from an accredited university or college with a major in Business Administration, Engineering, Architecture, Facilities Planning/Management, Construction Management, or closely related field; a Master’s degree is desirable.

Experience:

Six years of experience in large-scale capital projects, facilities planning, construction management, maintenance, and operations at a community college district or school district, including four years of experience in a management or supervisory role.

Special:

• Possession of a valid California Class C Driver License.
• Evidence of adequate insurance for a motor vehicle, which meets or exceeds the California legal liability insurance requirement and continues to maintain insurability.

IDEAL CANDIDATES WILL HAVE:

Knowledge of:

• Methods, practices, modern theories, equipment, and materials used in capital projects, construction, design, custodial, and maintenance and operations of school buildings and facilities.
• High performance and sustainable facility designs.
• Building codes, materials, and techniques related to construction and building maintenance.
• Rules and regulations including, but not limited to: Title 8, 17, 19, 21, and 24, OSHA, the Office of the State Architect, and state and federal codes for the handicapped.
• Public agencies responsible for planning and development of the local geographic area.
• Basic relationships between federal, state, county, and city planning programs.
• Principles of leadership, supervision, training, performance evaluation, and motivating personnel.
• Hazardous chemicals and waste disposal methods.
• Energy conservation methods.
• Preparation and review of California Environmental Quality Act (CEQA) documents.
• Health and safety regulations.
• Training requirements and regulations governing the handling of asbestos containing building materials (ACBM).
• Deferred maintenance regulations, procedures, and requirements.
• Modern office practices and procedures.
• Budget preparation, administration and control; principles of cost analysis.
• General purchasing procedures, including preparing and obtaining bids and quotes.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Project planning principles and techniques.
• Principles and practices of program development and administration.
• Laws and regulations pertaining to the construction, repair, and maintenance of school facilities.

Ability to:

• Plan and coordinate the functions involved in the maintenance of school facilities and capital projects.
• Plan, manage, supervise, organize and direct the work of others.
• Prepare engineering, construction, maintenance, and operations reports, construction plans, specifications, and schedules.
• Develop preliminary or projected costs; accurately estimate costs of custodial, grounds, maintenance, and capital project construction work.
• Analyze work methods, schedules, equipment and staffing levels to increase efficiency.
• Develop and implement comprehensive custodial, grounds, maintenance and capital projects.
• Effectively serve as a resource to employees pertaining to facilities-related problems.
• Communicate effectively, both orally and in writing.
• Analyze situations accurately and adopt an effective course of action.
• Read and interpret blueprints, shop drawings and sketches.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Assure compliance with safety precautions and various code requirements.
• Establish, maintain, positive, effective and cooperative working relationships with employees, administration and business and community representatives.
• Prepare clear and concise reports.
• Maintain comprehensive records.
• Train, supervise, coordinate, and evaluate the work of staff.
• Provide leadership and direction to short and long term District facilities and operations programs, and capital projects.
• Operate a computer and current relevant software programs, including but not limited to accounting, cost and inventory control.
• Meet schedules and timelines.
• Work independently with little supervision and direction.
• Analyze and interpret complex technical documentation.
• Drive a vehicle to conduct work.

*For a complete job description, including physical demands and work environment pertinent to this job, please see the job bulletin at https://www.schooljobs.com/careers/hlpusd.

Job Type: Full-time

Pay: $171,194.04 - $201,594.96 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 6 years

Schedule:

• Day shift
• Monday to Friday

Work setting:

• In-person
• Public school
• School

COVID-19 considerations:
Per Board policy, employees are allowed on District campuses or facilities only if they are fully vaccinated. This resolution applies to all applicants upon hire.

Education:

• Bachelor's (Required)

Experience:

• management or supervisory: 4 years (Required)
• capital proj, constr mgmt, M&O at comm college or school: 6 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: One location

Salary : $171,194 - $201,595