Executive Assistant

Overview

Halifax Health is seeking an Executive Assistant.

Summary

The Executive Assistant will provide administrative support for the Administrator to assure efficient daily administrative operations of the executive office and executive suite.  This individual will promote and model the company culture and bring issues or opportunities to the attention of the Administrator.

This individual should be experienced in handling a wide range of administrative and executive support related tasks, with ability to prioritize and work independently in a fast paced environment.  Strong organizational and decision making skills, along with high level of professionalism and confidentiality are essential to this role. Excellent written and verbal communication skills and attention to detail are required.

Job Qualifications

• High School Diploma or GED equivalent required; Bachelor's Degree preferred.
• Minimum five years experience in an executive support role for a Senior Executive.
• Proficiency in Microsoft Office Suite required.

Job Duties and Responsibilities

• Anticipate needs and efficiently assist with management of executive schedules.
• Assist with preparation for board level meetings, board committee meetings, retreats, workshops, etc.
• Prioritize and manage multiple projects simultaneously.
• Attend board or executive level meetings, when requested, to record and transcribe minutes.
• Act as liaison with all levels of the organization including executive leadership, physicians, board members, as well as patients, vendors, and general public.
• Answer and manage incoming phones promptly and efficiently.
• Schedule meetings, conference calls, various functions.
• Coordinate travel plans.
• Manage corporate files, records, reports, correspondence, etc.
• Review and prioritize/handle incoming and outgoing correspondence.
• Maintain and update electronic contact information.
• Other reasonable job functions and special projects as needed or requested.

About Us

Recognized as one of the 50 Top Cardiovascular Hospitals™ in the United States by IBM Watson Health™, Halifax Health serves Volusia and Flagler counties, providing a continuum of health care services through a network of organizations including a tertiary hospital, two community hospitals, urgent care clinics, psychiatric services, a cancer treatment center with five outreach locations, the area’s largest hospice, a center for inpatient rehabilitation, outpatient rehabilitation clinics, primary care walk-in clinics, a clinic specializing in women’s health, a pediatric care community clinic, five pediatric medical practices, a home health care agency and an exclusive provider organization. Halifax Health offers the area’s only Level II Trauma Center, Thrombectomy-Capable Stroke Center (TSC), Center for Transplant Services, Pediatric Intensive Care Unit, Child and Adolescent Behavioral Services, complete Neurosurgical Services, OB Emergency Department and Level III Neonatal Intensive Care Unit that cares for babies born earlier than 28 weeks. For more information, visit halifaxhealth.org.