What are the responsibilities and job description for the Substitute Secretary position at Hamilton Community School?
Substitute Secretary
Hamilton Community Schools is seeking reliable, detail-oriented individuals to serve as Substitute Secretaries. This is an on-call, day-to-day position that provides critical support to school operations by managing the front office, greeting visitors, and maintaining student and staff records. Successful candidates will have excellent communication skills, the ability to prioritize tasks in a fast-paced environment, and the flexibility to adapt to shifting priorities.
STARTING DATE: ASAP
PAY RATE: $17.50 / hour
WHY BECOME A SUBSTITUTE SECRETARY?
- Positively impact the education of students in your own community.
- Feel good about the work you do every day.
- Enjoy flexibility in choosing the days you work.
- Expand your skills in a wide variety of settings.
- Network with district secretaries and staff.
- Gain valuable experience and get to know our system better, providing a stronger opportunity for consideration when permanent secretary positions become available.
- Become part of the state's retirement system.
- Have fun while embarking on this incredible adventure!
QUALIFICATIONS:
- 18 years of age and a high school diploma or equivalent
- Successful completion of federal and state criminal background checks
- Demonstrates dependability and promptness
- Contribute to a positive climate and culture by exhibiting high professional standards
- Provide a foundation for integrity, pride of accomplishment, self-discipline, and teamwork
- Excellent verbal and written communication skills.
- Ability to work effectively and positively with staff, students, and the public.
- Strong organizational, time management, and multitasking abilities.
- Ability to maintain confidentiality and prioritize tasks effectively.
- Proficiency in computer skills and office software.
- Knowledge of modern office practices, procedures, and equipment.
- Ability to work independently and problem-solve effectively.
RESPONSIBILITIES AND DUTIES:
- Answer phones and greet visitors in a courteous and professional manner.
- Monitor building security and manage guest access.
- Perform clerical duties such as typing, filing, and processing information requests.
- Maintain a clean and welcoming front office environment.
- Process and maintain student registration, withdrawals, and records.
- Enter student information into the PowerSchool Student Information System
- Assist with the preparation of materials for teachers and staff.
- Receive, process, and distribute inter-office and U.S. mail.
- Handle student bus notes, changes, and visitor sign-in/out.
- Provide basic medical assistance when necessary, including dispensing medication.
- Perform other duties as assigned by the building administrator(s).
WHO ARE WE?
Hamilton Community Schools is a rural district in West Michigan, located south of Holland and east of Saugatuck. Our well-maintained district includes one preschool learning center (Sandyview), three elementary schools (Bentheim, Blue Star, and Hamilton Elementary), one middle school, one high school, and the Hamilton Virtual School. Despite covering a large area of 135 square miles, Hamilton retains a small-town feel.
As one of the 18 member public school districts within the Ottawa Intermediate School District (OAISD), Hamilton Community Schools employs 400 staff members and serves over 2,400 full-time students, along with 1,100 non-public students across various programs and formats. Renowned throughout the state, our district is celebrated for balancing a small-town atmosphere with educational innovation, catering to the needs of every learner. With a strong focus on K-12 academics, work-based learning, athletics, and the arts, Hamilton is a destination district. WE are HAWKEYES!
APPLICATION PROCEDURES:
Submit an application, cover letter and resume using the online application system.
Deadline to apply: We will be accepting applications and considering candidates on an ongoing basis. Successful candidates will be added to our substitute secretary pool to fill in when needed.
Any questions can be sent to Matt Blood, Director of Human Resources mblood@hamiltonschools.us
EQUAL OPPORTUNITY EMPLOYER
Hamilton Community Schools is an equal opportunity employer and will provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, color, height, weight, marital status, familial status, gender, sexual orientation, gender identity, disability or veteran status with applicable state and federal laws.
DISTRIBUTION: Internal / External
Salary : $15 - $18