Part-time Office Manager

Job Title: Part-time Office Manager

Location: Fredericksburg, VA

About Us: We are a leading financial services firm dedicated to providing innovative solutions to our clients. We pride ourselves on our commitment to excellence, integrity, and client satisfaction. We are looking for an organized and proactive Office Manager to support our team and enhance our office operations.

Position Overview: The Office Manager will play a crucial role in ensuring the smooth operation of our office and supporting our team in delivering exceptional service to our clients. This position involves overseeing administrative functions, managing office resources, and facilitating communication within the organization.

Key Responsibilities:

• Office Administration: Oversee daily office operations, including managing supplies, coordinating maintenance, and ensuring a productive work environment.
• Team Support: Provide administrative support to executives and team members, including scheduling meetings, managing calendars, and preparing documents.
• Database Management: Assist in database management, tracking, and financial reporting to ensure compliance with company policies.
• Client Interaction: Greet clients and visitors, manage/schedule appointments, and assist with inquiries to enhance client experience.
• Policy Implementation: Develop and implement office policies and procedures to improve efficiency and organization.
• Technology Management: Coordinate IT support, manage office equipment, and ensure all systems/tools are functioning properly.
• Communication: Facilitate effective internal communication and collaborate with different departments to support organizational goals.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or related field preferred.
• Proven experience as an Office Manager or in a similar administrative role, ideally within the financial services sector.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and ability to work independently.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.

Job Type: Full-time

Expected hours: 20 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• What interests you most about this role?

Education:

• Bachelor's (Preferred)

Experience:

• Office management: 3 years (Required)
• Microsoft Office: 5 years (Required)
• Administrative: 4 years (Preferred)
• Microsoft Word: 3 years (Required)

Work Location: In person