What are the responsibilities and job description for the Administrative Assistant position at Harbor House, Inc.?
Location-Harbor House Headquarters, Fort Smith, AR
JOB SUMMARY
Responsible for performing basic administrative and clerical tasks, including support services for the CEO and CFO.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily in a timely manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable the individual with disabilities to perform essential functions. Must be proficient all Office Suite productivity tools: Word, Excel, Power Point, Access and Outlook. Ability to manage multiple concurrent projects, analytical and problem-solving skills; and customer service skills. Must have knowledge of state rules and regulations, excellent time management, communication, and organizational skills.
Education and/or Experience
Minimum of an associate degree or equivalent work experience. Bachelor’s degree preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential accommodations made to enable individuals with disabilities to perform the essential functions. The individual must be able to sit for extended periods of time and lift up to 25 pounds.
Job Duties
- Assist CEO and CFO with administrative duties, as assigned
- Oversee clerical tasks such as processing, sorting and route incoming and outgoing mail
- Welcome visitors in the office; notify staff, take and deliver messages
- Perform administrative support tasks, including updating and sorting files, conducting research, completing reports, etc.
- Monitor and manage inventory of office supplies; order and distribute supplies as needed
- Excellent customer service skills and phone manner
- Ability to manage stress in a fast-paced environment
- Identify and order meals for meetings at HQ
- Maintain databases as needed
- Take initiative to address any problems or unfinished work that may exist
- Maintains quality results by following organizational standards
- Assist with duties necessary for a smooth operation at Headquarters – work with leadership/management staff as needed
- Other duties as assigned
Per insurance, employees must be at least 21 years of age and have a valid driver’s license.