Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent

Harmony-Emge SD 175 is seeking a highly qualified administrative assistant who reports directly to the Superintendent and will help support both the Superintendent and Board of Education. This is a 12-month position with a start date of July 1, 2022.

Duties:

• Provide confidential administrative support to the Superintendent and Board of Education

• Assist with the superintendent’s calendar in planning appointments, board meetings, hearings, conferences, and more

• Prepare, maintain, distribute and post a wide variety of local, state, and federal documents

• Prepare and distribute all necessary reports for Board of Education meetings

• Attend board meetings and committee meetings and keep minutes

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)

• Maintain employee files and setting up new employee files to include appropriate Certification/Licensure, background checks, fingerprints and physical

• Maintain AESOP/Frontline absence management program for the district

• Update directories for the district, the ROE and keep up to date school closing procedures

• Maintain PRESS Policy for the district

• Prepare purchase orders

• Post required documents to the district website

Qualifications:

• Bachelor’s degree from four-year college or university; or 5 years of related administrative professional experience; or an equivalent combination of education and experience.

• Strong interpersonal skills to reinforce a positive relationship between central office and all community stakeholder groups

• Must have proficient computer skills with word processing specifically and adequate skills at data processing

• Ability to maintain the highest levels of confidentiality and professionalism

• Knowledge of any student management system is preferred

• Excellent verbal and written skills, reliable, resourceful, organized, and detail-oriented.

Salary/Benefits:

Starting Salary of $42,500

Paid Days = 10 Vacation, 14 Sick, 3 Personal; all school holidays including Winter and Spring Break

Board pays employees share of IMRF

Additional Notes

No significant physical demands, but must be able to work extended hours on board meeting and committee meeting nights, which often require a lot of setup and organization prior to the meeting.

Start date of the position is July 1, 2022, but the district hopes to have the chosen candidate come in prior to July 1 to begin the transition process with the current secretary.

Harmony-Emge 175 is a PreK-8th Grade District located in the diverse community of west-Belleville and our students feed into Belleville West H.S.

Job Types: Full-time, Contract

Pay: $41,500.00 - $42,500.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Belleville, IL 62223: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant/Secretary: 4 years (Preferred)

Work Location: One location

Salary : $42,500 - $0