What are the responsibilities and job description for the Event Manager position at Harrisburg University?
POSITION SUMMARY
Harrisburg University is seeking an experienced and dynamic Event Manager to join our growing Office of Philanthropy & Alumni Relations. This role is critical to the planning, coordination, and execution of all fundraising, campaign-related, stewardship, and departmental events. In addition, the Event Manager oversees external event services, including marketing and promotion of campus rentals, sponsorship development, and event-based revenue generation.
The ideal candidate is a highly organized and creative professional who thrives in a fast-paced environment, is passionate about meaningful experiences, and understands how strategic events can enhance visibility, deepen engagement, and drive philanthropic success.
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ESSENTIAL RESPONSIBILITIES
- Lead the planning, coordination and execution of philanthropic and special events, both on and off campus, serving as the primary project manager from concept through completion.
- Drive fundraising and revenue growth through the strategic management of campus event rentals, cultivating mission-aligned partnerships to enhance visibility and impact.
- Develop and implement comprehensive event plans, including timelines, briefings, run-of-show documents and logistical frameworks, in collaboration with internal teams and external partners.
- Serve as the central liaison for all event-related communications, ensuring consistent coordination among departments, clients, vendors and stakeholders.
- Maintain a robust system for tracking event rental performance, including revenue, expenses and profit margins.
- Provide regular performance and financial reports to leadership to inform data-driven strategic decision-making.
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REQUIRED SKILLS/ABILITIES
- Strong understanding of fundraising principles, strategies and best practices.
- Exceptional attention to detail, with the ability to anticipate event needs and respond proactively.
- Excellent verbal and written communication skills, with the confidence to engage effectively with diverse stakeholders.
- Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Demonstrated alignment with and commitment to Harrisburg University’s cultural values and organizational expectations.
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EDUCATION AND/OR EXPERIENCE
- Bachelor's degree or equivalent combination of education and experience.
- Minimum of three years of professional experience in event planning, fundraising events, hospitality, or a related field.
- Excellent verbal and written communication skills, and the ability to manage multiple priorities simultaneously.
- Demonstrated problem-solving ability and a proactive, solution-oriented approach.
- Ability to work occasional evenings and weekends as needed for events.
WHY JOIN HARRISBURG UNIVERSITY?
Harrisburg University of Science and Technology is a vibrant, forward-thinking institution that prepares students for success in the STEM fields through an innovative, experiential education model.
As part of the Philanthropy & Alumni Relations team, you'll be part of a collaborative, mission-driven environment committed to expanding access, deepening community impact, and advancing the University's vision.
