What are the responsibilities and job description for the Program Manager position at Harvard Law School?
Company Description
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard Law School?
Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.
Job Description
The Harvard Immigration and Refugee Clinical Program (HIRCP) supervises law students on immigration-related cases and projects who are enrolled in one of HIRCP’s two clinics (Immigration and Refugee Advocacy Clinic and the Crimmigration Clinic) or HIRCP’s “student practice organization” (HLS Immigration Project). HIRCP also houses the Harvard Representation Initiative, which provides representation to members of the Harvard community with concerns about their immigration status. HIRCP faculty and staff also teach a range of courses at Harvard Law School and other institutions. As a result, HIRCP supervises, trains, teaches, and mentors over 150 students each year.
The Program Manager is responsible for managing all administrative functions across the whole Program. Additionally, the Program Manager is expected to create, improve, and implement systems concerning expenditures, financial development, communications, event planning, staff and clinical student onboarding/offboarding and orientation, classroom support, and office management, as well as any additional tasks necessary for the Program’s operations.
As Program Manager you will:
Basic Qualifications
College degree or equivalent experience. Five or more years of experience in office administration or related field.
Additional Qualifications And Skills
We are looking for people who have:
Standard Hours/Schedule: 35 hours per week, Full-Time M-F
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Other Information:
All offers are made by HLS Human Resources.
Work Format Details
This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard Law School?
Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.
Job Description
The Harvard Immigration and Refugee Clinical Program (HIRCP) supervises law students on immigration-related cases and projects who are enrolled in one of HIRCP’s two clinics (Immigration and Refugee Advocacy Clinic and the Crimmigration Clinic) or HIRCP’s “student practice organization” (HLS Immigration Project). HIRCP also houses the Harvard Representation Initiative, which provides representation to members of the Harvard community with concerns about their immigration status. HIRCP faculty and staff also teach a range of courses at Harvard Law School and other institutions. As a result, HIRCP supervises, trains, teaches, and mentors over 150 students each year.
The Program Manager is responsible for managing all administrative functions across the whole Program. Additionally, the Program Manager is expected to create, improve, and implement systems concerning expenditures, financial development, communications, event planning, staff and clinical student onboarding/offboarding and orientation, classroom support, and office management, as well as any additional tasks necessary for the Program’s operations.
As Program Manager you will:
- Develop and implement officewide systems to ensure efficient and effective program management;
- Work closely with Program leadership to manage the Program’s expenses and budget;
- Plan and oversee HIRCP events, including staff meetings, officewide trainings and special events, and student-facing events such as case rounds and classes;
- Lead, train, oversee, and direct work of support staff within HIRCP;
- Manage HIRCP’s hardcopy and electronic filing systems and provide support for legal filings and intakes;
- Liaise and work with HIRCP independent contractors, and third-party contractors for services including translation, expert testimony, IT services, etc.;
- Coordinate onboarding/offboarding as well as orientation and training of clinical students, interns, and HIRCP staff;
- With Program Leadership, develop and manage HIRCP’s communications, including social media, website, press releases, newsletters, etc.;
- Update and maintain student office manuals, orientation and teaching materials, Canvas sites, and other guidance on HIRCP platforms, including Google Docs, SharePoint, Teams, etc.;
- Organize and maintain HIRCP’s physical office space, phones, and mail; and
- Complete other assigned tasks relevant to program management.
Basic Qualifications
College degree or equivalent experience. Five or more years of experience in office administration or related field.
Additional Qualifications And Skills
We are looking for people who have:
- Demonstrated experience in office management, event planning, and system creation;
- Exceptional organizational skills, attention to detail, and ability to work both collaboratively and independently;
- Ability to make sound judgment under pressure, responsibility prioritize a range of tasks, and pivot on tasks when required;
- Advanced experience with MS Office Suite (Outlook, Word, SharePoint, Teams, Excel, etc.), and demonstrative experience with communication/design tools such as Canva, MailChimp, etc.
- Experience and understanding of accounting and bookkeeping;
- Strong written and verbal communication skills; and
- Outstanding interpersonal skills.
- Post-graduate work a plus.
Standard Hours/Schedule: 35 hours per week, Full-Time M-F
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Other Information:
All offers are made by HLS Human Resources.
Work Format Details
This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
