Finance Coordinator

Haus of Portraiture is a high-end portrait studio that is renowned for creating timeless pieces of art that tell stories and evoke emotions.

As we continue to grow and expand our reach, we are looking for a Finance Coordinator to join our amazing team! This is a very exciting time to be joining our team as we open our second location in the coming months. You will have the opportunity to eventually oversee additional staff under your direction.

The Finance Coordinator at Haus of Portraiture will play a pivotal role in the financial aspects of our studio. This role is designed for a proactive, strategic thinker who can manage financial controls, organization and strategic planning. The successful candidate will be extremely detail orientated and incredibly organized.

Key Responsibilities

• Lead and manage all day-to-day accounting functions, including accounts receivable, accounts payable, general ledger reconciliation, payroll administration, and internal financial reporting.
• Prepare and deliver accurate monthly financial statements and performance reports in a timely manner, supporting informed decision-making by leadership.
• Establish, document, and refine financial policies and internal controls that promote efficiency, transparency, and responsible fiscal management across both studio locations.
• Process bi-weekly payroll with precision and confidentiality, ensuring full compliance with applicable tax and labor regulations and maintaining accurate employee records.
• Manage and track client payment plans, ensuring timely collections and proactive follow-up to support healthy cash flow and client satisfaction.
• Provide forward-looking financial analysis and strategic recommendations to optimize profitability, improve margins, and support the company's growth into new markets.
• Coordinate and support external audits and year-end financial reviews, serving as the primary point of contact for auditors and ensuring compliance with all reporting requirements.
• Oversee the preparation and ongoing management of budgets, forecasts, and cash flow projections for both current operations and expansion plans, including the launch of the second location.
• Implement and maintain an effective financial technology stack, recommending tools and systems that streamline operations, improve accuracy, and scale with business growth.
  
  

Qualifications

Bachelor's degree in Accounting, Finance, or a related discipline required; advanced credentials such as a CPA or MBA are strongly preferred.

Experience in accounting or financial management, ideally within a retail or service-based, environment.

Deep understanding of GAAP, financial reporting standards, and cash flow management, with a proven ability to apply these principles in a fast-paced, growing business.

High proficiency in financial systems and tools, including accounting software and advanced Excel capabilities(e.g., pivot tables, formulas, and data modeling).

Outstanding analytical, strategic thinking, and problem-solving skills, with the ability to translate financial data into actionable business insights.

Excellent written and verbal communication skills, with the ability to explain complex financial concepts clearly to both financial and non-financial stakeholders.

Extremely detail-oriented and highly organized, with a demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy across all areas of financial responsibility.

The successful candidate will join an environment of creativity, passion, and dedication, where every team member contributes to our collective success.

We look forward to considering your application and potentially welcoming you to our team!!