Finance & Business Administration Manager (Part-time)

JOB SUMMARY

Join HD Premier as our Finance & Business Administration Manager and be an important part of our operational foundation. In this valuable role, you'll oversee our financial processes, administrative functions, and essential business operations. If you excel at creating efficient systems, have a keen eye for detail, and thrive in a dynamic hospitality environment, this position offers the opportunity to make a meaningful impact on our success.

ABOUT THE JOB

As Finance & Business Administration Manager at HD Premier, you'll play a crucial role in maintaining the financial health and operational efficiency of our organization. You'll serve as the vital link between our program teams, external vendors, and financial systems, ensuring seamless business operations across multiple areas.

We operate as an agile company, and in this role, you'll work across departments to support our financial and administrative functions. While the following list outlines your primary responsibilities, this position is not limited to these tasks, as the dynamic nature of our business may require flexibility and additional duties:

Finance Management

• Overseeing accounts payable and accounts receivable processes
• Maintaining daily communication with our bookkeeping team to ensure accurate accounts
• Corresponding with banks, financial vendors, insurance companies, and legal representatives on financial matters
• Preparing invoices and managing final billing in partnership with the program team
• Monitoring expense budgets and providing regular financial reports
• Managing expense reimbursement processes for team members

Business Administration

• Overseeing all business contracts, insurance documentation, and operational permits
• Supporting the HR team with employee benefit management
• Assisting senior leaders and C-level executives with administrative tasks
• Maintaining organized and accessible records for all business operations
• Developing and implementing efficient administrative processes

This position requires a detail-oriented approach, excellent communication skills, and the ability to prioritize effectively in a fast-paced environment. You'll need to balance day-to-day operational needs with long-term business requirements while maintaining our high standards of accuracy and efficiency.

ABOUT YOU

We're looking for someone who embodies HD Premier's spirit and is passionate about creating exceptional event experiences through thoughtful planning, flawless management, and tireless execution for our clients.

You love—

• Creating efficient, effective systems and processes
• Working with numbers and maintaining financial accuracy
• Building relationships across departments
• Solving complex administrative challenges
• Contributing to the overall success of the organization
• Learning and adapting to new technologies and tools

It should be easy for you—

• To manage multiple priorities while maintaining attention to detail
• To communicate financial information clearly to non-financial team members
• To identify opportunities for process improvement
• To maintain confidentiality with sensitive information
• To work independently while collaborating effectively
• To adapt to the changing needs of a growing organization

You have—

• Experience in financial management and administrative operations
• Strong understanding of accounting principles and practices
• Excellent organizational and time management skills
• Proficiency with financial and administrative software
• Strong written and verbal communication abilities
• A proactive approach to problem-solving

THE OFFER

Position: Finance & Business Administration Manager 

Start date: August 2025 (exact date to be determined) 

Status: Non-exempt, part-time, 20 hrs. weekly

Compensation: Please include your desired salary range in your application, considering our comprehensive benefits package outlined below

Location: On location, Maui, Hawaii

As a part-time employee, you will have access to our comprehensive HD Premier benefits package, which includes:

• Full medical coverage, vision and dental insurance through our premium HMSA and HDS plans (depending on the hours)
• 7 days of paid vacation to rest, recharge, and explore
• A discretionary "13th Month" end of year pay to celebrate your contributions
• 6 paid "HoliYAYs" – HD Premier's flexible choice program, celebrating diversity, spirituality, history and YOU!
• Access to The People Readiness Company partnership programs for employee wellbeing, professional development and team performance coaching
• Flexible working environment with a blend of both office space and remote work available
• Growth opportunities within HD Premier as we continue to expand

At HD Premier, we're committed to nurturing your professional and personal growth, helping you build a rewarding career in the DMC industry.

AFTER YOU APPLY

Our hiring process is designed to be thorough and transparent:

• We will keep this application open for min. 14 days
• All incoming applications will be reviewed promptly
• We will reach out to candidates who advance to the interview stage; expect up to 2-3 interviews if selected; and assessments from our third party The People Readiness Company.
• During the interview process, we'll discuss our current operations and programs
• We want to hear in detail how you've managed similar tasks in prior positions, learn about you personally, your work background, and dive into your professional knowledge
• Our plan is to have this position start as soon as possible

Please note that we won't be able to offer individual feedback during the screening process, but we will send each applicant a notification of our decision.

We understand that applying for a new job is a demanding process and represents a significant, long-term career move to consider. We appreciate you giving us that consideration, and we promise to give you our full attention in return. We look forward to hearing from you!

HOW TO APPLY

Please submit an application that speaks directly to this position. Tell us about yourself, what you can bring to HD Premier, and why this position is the right next step for you. Tell us why you are a program manager, why you love working for a DMC, and how your experience aligns with this opportunity. Be descriptive, but don’t feel the need to write a novel—800 words or so should be plenty. Lastly, be sure to provide examples of similar positions or projects you have worked on that shaped you into the perfect match for this role.

Send your application to: hr@hd-premier.com