Estimating Administrator

Job Title: Estimating Administrator

Company: Simplicity by Hayden Homes

Location: Redmond, Oregon | On-Site

Career Area: Administration

Education: High School diploma or GED required

Experience: Two years of related construction experience strongly desired.

We are proud to be Great Place to Work Certified® and selected as a Fortune 100 Best Workplaces!

How You Will Contribute:

The Estimating Administrator is responsible for accurately performing takeoffs, compiling overall expenses, and generating purchase orders for the production and construction teams. They will collaborate closely with the Regional Estimator to ensure all bids are accurate and correctly reflected in the purchase orders.

Responsibilities Include:

• Job Builds – Ensures accurate material takeoffs, creates Bills of Materials for ERP system purchase orders, coordinates all administrative work with the Estimator on bids and budgets, and reviews jurisdictional requirements to adjust purchase orders accordingly.
• Job Cost Detail Review: Compiles information into a Job Cost Detail Packet for review with the Project Manager, notes contract selections impacting purchase orders, ensures accuracy through effective communication, and uploads all relevant data to the ERP system.
• Communication: Interacts daily with Project Managers on material status and challenges, communicates with vendors and trades, resolves discrepancies in material orders, and nurtures strong relationships with all stakeholders to ensure timely project completion.
  
  

How You Will Succeed:

You have exceptional problem-solving skills and use effective time management to ensure that tasks are completed efficiently and accurately. Your focus on quality guarantees meticulous attention to detail in all administrative processes, while your expertise in process management streamlines operations and enhances productivity. Your natural business acumen guides your strategic decisions, fostering a proactive and insightful approach to achieving organizational goals.

What You Can Offer:

• Education
• High School Diploma or GED Required
• Specialized knowledge
• Knowledge of common construction practices
• Knowledge and understanding of enterprise resource planning systems (ERP).
• Proficiency in Excel and Planswift
• Familiar with computer systems and technology
• Skills
• Proficient in Microsoft Office programs including Word, Outlook and Excel
• Networking and relationship building
• Exceptional organizational skills and attention to detail
• Ability to read and interpret building plans
• Ability to conduct material takeoffs from plans
• Ability to effectively utilize software systems
• Ability to effectively communicate, both orally and in writing, to all levels of technical and non-technical audiences to multiple parties across multiple projects
• Ability to creatively and decisively solve problems and work under time constraints with minimal supervision
• Experience
• One year data entry experience
  

How You Will Be Rewarded:

Hayden Homes’ compensation and benefits package consists of a competitive base salary along with quarterly bonus opportunities, generous health care coverage including medical, dental and vision benefits for team members and dependents, flexible spending accounts, life and disability insurance, 401(k) plan with company match, a team member home purchase discount, paid time off, volunteer time off, education reimbursement and career development opportunities.

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