Administrator

Join our Hazen team and make the world a better place providing exceptional client service in all things water^® and superior technical solutions for our clients. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive. 

Hazen is seeking a self-motivated and energetic administrative professional to join our San Francisco office.  The ideal candidate has positive outlook and a passion for helping others succeed. Is an excellent communicator, takes pride in the quality of their work, is a stickler for details, tech savvy, excels at multitasking, is a team player, self-starter, has exceptional organizational skills, has the ability to work independently —and you can do it all with a smile!

Responsibilities:

• Provide front desk coverage including greeting clients and other guests. 
• Receive and control incoming and outgoing correspondence. 
• Coordinating messengers, deliveries, Federal Express and UPS to ensure administrative activities effectively and efficiently support the Firm.
• Assist engineers with production of technical documents, including reports, proposals, presentations, and specifications, including typing, proof-reading, copying, and assembling. 
• Manage office meetings/events and document control. 
• Oversight of furniture and equipment, as well as assuming role of liaison with building maintenance, janitorial and security services. 
• Inventory and purchase of office/kitchen supplies and interface with vendors to ensure all products are appropriately negotiated, ordered, and delivered. 
• Support San Francisco, Concord, and Sacramento office team, as required and in many cases remotely/hybrid. 
• Other admin responsibilities as needed.

Qualifications:

• A minimum of 3 years of direct hands-on experience as an administrative assistant.
• High School Diploma required. Professional degree preferred. 
• Ability to multitask and prioritize work as needed.
• Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors. 
• Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects.
• Demonstrates strong work ethic; develops efficient work methods and is detail oriented. 
• Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, SharePoint.
• Proficiency with Adobe, Bluebeam, Procore software is desirable, but not required. 
• Ability to learn new tools quickly.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Prior experience in a professional services firm preferred.  Experience in the engineering industry a plus.

Benefits

• Comprehensive dental, vision and health insurance
• 401k 
• Bonuses