Administrative Assistant

Description

Who We Are:  
Second Chances Comprehensive Services LLC is a caring organization with a focus on at-risk youth in the community. We provide mental health services in the Virginia communities around Hopewell, Virginia Beach, Hampton, and Emporia. Our founders recognized the need for strong community outreach services that may help facilitate and guide individuals with their future endeavors while maintaining family cohesiveness.  Everything we do is about empowering our clients to have the mental health peace of mind that they need for a second chance at life.  

We Offer:

• Competitive Compensation
• Medical, Dental and Vision Insurance
• Option for Short-Term and Long-Term Disability Insurance
• Paid Time Off
• Opportunities for collaboration and mentoring with experienced Mental Health Professionals invested in your professional development.  
• A #jobthatmatters improving the lives of people in your community.

The Administrative Assistant provides essential support for an organization's day-to-day operations by managing office tasks, communication, and records, while also assisting with various administrative duties to ensure efficient workflow professionals.

Required Knowledge, Skills, Licensure, Training & Travel Requirements (if applicable):

• Education: Must possess a minimum of a high school diploma or GED. Technical Certificate/Associate Degree preferred
• Work experience: Minimum 1 year experience working as an Administrative Office Assistant. 1 to 3 year of experience preferred in an office administrative role.
• Knowledge, Skills & Abilities: Knowledge of Microsoft Office Software platforms, including Word and Excel is a must. Ability to access email and web browsers and to send off required emails to staff in a timely manner. Ability to type information into client databases accurately and efficiently. Ability to answer phones, take accurate messages, and relay messages to the designated individuals. Ability to use scheduling programs and software such as Outlook and Microsoft Teams in order to organize the calendar of other staff in regard to appointments and meetings. Ability to use other office equipment such as copiers, fax, and scanners
• Interpersonal Skills: Ability to communicate effectively and professionally with office staff as well as other outside professionals and individuals who call the office and show up to the office in person.
• Travel Requirements: No travel requirements. However, must be able to arrive at the designated office location on time as scheduled and perform the duties in person as this is not a remote position.

Essential Job Duties

• Provide administrative assistance mainly to the Program Manager and other company officers as required or as requested including correspondences, typing/data entry, information research, and filing. Drafts memos/letters as appropriate. 20%
• Schedule and perform word processing activities; format, revise and print out final copies of complex documents (Word, Excel, PowerPoint) for the office staff (employees and contractors). 20%
• Maintain company files (Client and Staff), electronic and hard copy alike. 20%
• Performs receptionist/front office duties including answering of phones, taking messages, and transferring calls as needed. Greeting individuals that come into the office and directing them to appropriate staff as needed. 20%
• Other duties as assigned/required 10%

• Equal Employment Opportunity

Second Chances Comprehensive Services is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy to ensure that both current and prospective employees are afforded equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in accordance with local, state, and federal laws.

• Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

#IND123

Interested candidates should apply online.  This is the fastest way to put your resume in the hands of our local HR and Hiring Managers.  Alternatively resumes with a cover letter referencing the job title and location may be emailed to Careers@seasidehc.com.

Qualifications