What are the responsibilities and job description for the Human Resources Generalist position at Healthcare Alternative Systems, Inc (H.A.S)?
Human Resources Generalist
4734 W. Chicago Avenue
Chicago, IL 60651
Hourly Rate: $22.00
Are you a compassionate professional looking to serve communities in need? At Healthcare Alternative Systems (HAS), we’ve been a trusted provider of healthcare and mental wellness services in Chicago for over 50 years, operating across 14 locations. We’re looking for dedicated individuals eager to make an impact in behavioral health, substance use treatment, and crisis intervention. Join our mission-driven team and enjoy affordable benefits.
JOB SUMMARY
Under the supervision of the HR Manager, the HR Generalist I is an entry-level position that is responsible for various personnel and human resources-related duties, including clerical duties, pre-screening job candidates, assisting in hiring employees, and maintaining all current employee records. The HR Generalist I also assists with ensuring that the agency is compliant with OSHA, State and Federal EEOC, ADA, and other laws and guidelines as directed. The HR Generalist I is cross trained to administer payroll processing. The HR Generalist I must be able to communicate effectively and must be able to travel to all agency locations when needed. The HR Generalist I assists with implementing strategies to reduce employee turnover and attract top talent to fill open positions as instructed.
4734 W. Chicago Avenue
Chicago, IL 60651
Hourly Rate: $22.00
Are you a compassionate professional looking to serve communities in need? At Healthcare Alternative Systems (HAS), we’ve been a trusted provider of healthcare and mental wellness services in Chicago for over 50 years, operating across 14 locations. We’re looking for dedicated individuals eager to make an impact in behavioral health, substance use treatment, and crisis intervention. Join our mission-driven team and enjoy affordable benefits.
JOB SUMMARY
Under the supervision of the HR Manager, the HR Generalist I is an entry-level position that is responsible for various personnel and human resources-related duties, including clerical duties, pre-screening job candidates, assisting in hiring employees, and maintaining all current employee records. The HR Generalist I also assists with ensuring that the agency is compliant with OSHA, State and Federal EEOC, ADA, and other laws and guidelines as directed. The HR Generalist I is cross trained to administer payroll processing. The HR Generalist I must be able to communicate effectively and must be able to travel to all agency locations when needed. The HR Generalist I assists with implementing strategies to reduce employee turnover and attract top talent to fill open positions as instructed.
ESSENTIAL DUTIES
- Employee Relations: Serves as a point of contact for employee inquiries regarding policies, procedures, and general HR matters.
- Recruitment & Onboarding: Oversees recruiting efforts, including posting job openings, screening resumes, scheduling interviews, and managing the new hire onboarding process. Assists with administration of all internship programs and data collection.
- Employee Records & Compliance: Maintains up-to-date employee records in compliance with company policies and legal requirements. Ensure accuracy and confidentiality of sensitive employee data. Assists with financial, program and accreditation audits, including resolution of findings.
- Benefits Administration: Assists in administering employee benefits programs, including health, dental, vision, ancillary and retirement plans. Answer employee questions about benefits and coordinate open enrollment processes.
- Training & Development: Supports the coordination and delivery of training programs for employees to foster growth and development.
- Performance Management: Assists in performance review processes, tracking employee evaluations, and maintaining relevant documentation.
- Policy Development & Enforcement: Supports the implementation of company policies and ensures consistent enforcement of HR policies, including attendance, leave, and workplace conduct policies.
- Employee Engagement: Supports efforts to enhance employee satisfaction, including planning events, surveys, and programs that promote a positive work environment. Assists and or leads all H.A.S. HR events – Event Planner, administering the annual employee holiday party and employee recognition program. Helps develop new ways to measure employee morale and determine methods for improving overall employee satisfaction as directed; assists with developing and tracking KPIs.
- Administrative: Assists in scheduling food ordering, and set-up for training seminars, meetings, and other activities. Assists and maintains all aspects of documentation/reports as directed; turnover - volunteer - internships - credentials - surveys - background checks, etc. Types or transcribes a wide variety of materials including, but not limited to, letters, correspondence, memorandums, voicemails, policies, tables, graphs, and charts, contracts, reports, schedules, and notices from rough copy to final draft. Collects and submits data for internal, state and federal reports, etc., as needed. Performs other special projects and duties as assigned or required during regular business hours, including providing support.
- Payroll Processing: Provides back-up for all payroll processes by coordinating the efforts between the Finance team as well as internal departments to ensure proper flow and maintenance of employee data for a successful payroll process. Performs timecard audits to assist Finance in the accurate and timely processing of payroll. Assists employee’s inquiries for all payroll-related issues and responds in a time-sensitive manner. Works with Finance in researching payroll issues for proper solutions. Helps review the day-to-day central processing of payroll and related personnel documents to ensure accuracy.
- H.A.S. requires all staff to work on-site.
REQUIRED SKILLS/ABILITIES
- Must have above average communication skills, both verbal and written, with a high attention to detail.
- Must have above average organizational skills.
- Ability to function under challenging time frames, multitasking when necessary, and with confidentiality.
- Ability to research, track, and reconcile documentation issues and discrepancies.
- Cooperative demeanor and willingness to provide assistance and support to the Human Resources team.
- Must be knowledgeable with laws and ordinances related to employment and commitment to compliance with established standards, procedures, and applicable laws.
- Must have a basic knowledge of computers (word - excel - power-point).
- Detailed/Accuracy in all work submissions.
- Passion for continued learning and updating job knowledge.
- Bilingual (English/Spanish) and bicultural, preferred.
- Must have a valid State Drivers’ License and willingness to use personal vehicle in course of employment. Travel to other H.A.S. locations as directed.
EDUCATION & EXPERIENCE
Bachelor’s degree from a regionally accredited educational institution which has U.S. Department of Education approval, or Associate’s degree with equivalent in work and/or life experience, preferred.
HRCI/SHRM certification a plus.
PHYSICAL REQUIREMENTS
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
EEO
It is the policy of H.A.S. not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Comprehensive Benefits at Healthcare Alternative Systems (HAS)
At HAS, we value our employees and offer a robust benefits package designed to support your health, well-being, and financial security. When you join our team, you’ll receive:
Generous Paid Time Off (PTO)
13 Paid Holidays – Enjoy time off to rest and recharge
Comprehensive Health Insurance – Affordable HMO, PPO, and HSA options through Blue Cross Blue Shield
Dental & Vision Coverage – Choose from HMO or PPO dental plans and vision coverage through Blue Cross Blue Shield
Flexible Spending Account (FSA)- Medical, dependent care and commuter
Retirement Plan – 403(b)
Life & Disability Insurance
Education & Training Support - $200 dollars annual
Voluntary Benefits
EAP
Join a mission-driven team that supports your well-being while making a difference in the community!
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Salary : $200