What are the responsibilities and job description for the Executive Assistant position at Heartbeat At 22?
Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational skills. Sensitive to confidential information and professional etiquette. Previous Administrative experience and strong competencies in office management and current technology is required.
Main Job Responsibilities:
arrange and coordinate meetings and events
prepare and edit correspondence, communications, presentations and other documents
design and maintain spreadsheets and databases
file and retrieve documents and reference materials
conduct research, collect and analyze data and prepare reports as directed
answer and manage incoming calls
monitor, screen, and respond to incoming communications as directed
receive and interact with staff, vendors, volunteers, and resident
coordinate project-based work
assist with event planning and marketing efforts as directed
other duties as assigned
Education and Experience:
Minimum of 3 years experience as an Executive and/or Administrative Assistant with
excellent computer skills and in-depth knowledge of relevant software.
MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email and internet research.
High School diploma required; college education preferred.
May be subject to background check and random drug testing.