What are the responsibilities and job description for the Billing Coordinator position at Helm?
Description
Billing Coordinator
Work schedule is currently a hybrid model (3 days in the office and 2 days WFH).
Do you have impeccable organizational skills? Are you quality driven and attentive to details? Do you function best in a process driven workplace where completing all steps of work is important? This position offers a quality driven role that will inspire and reward a conscientious person like you!
Helm is looking for a Billing Coordinator to join our growing team! This position will provide administrative support to the Helm Accounting and Billing team by identifying and applying job costs and processing month-end billing. The most important characteristic for the ideal candidate to have is impeccable organizational skills. If you have that, we will be happy to train you on the procedures and functions of the role!
Why work for Helm?
As part of our finance team, you will be an integral part of our team’s success! We offer a culture centered around accountability, integrity, and results; paired with great benefits and competitive salary. Benefits include Medical, Dental, and Vision coverage, 401k with company match, generous PTO, great work/life balance, 10 paid holidays and much, much more.
A qualified candidate for the Billing Coordinator role will have an immediate impact on the following activities:
- Invoicing
- Accounts receivable collections
- Reporting
- Documentation of procedures
Requirements
Essential duties and responsibilities of the Billing Coordinator:
• Work in multiple systems to prepare and submit invoices
• Administer financial management programs (i.e. co-op, incentive programs, and promotional allowances)
• Monitor outstanding accounts receivable balances
• Work with internal teams and external customers to collect past-due AR balances
• Maintain an accurate and current knowledge of accounting and sales operational procedures
• Participate in the design and launch of new accounting programs
• Document processes
• Manage customer and vendor correspondence
• Process vendor invoices, including EDI files, to clear accounts payable and generate customer invoices
• Data entry/uploading files within the job cost system
• Audit all job and transportation costs
• Maintain paperless filing systems
• Monitor customer release balances
• Process credit memos
Education, Experience, and Desired Skills for Billing Coordinator:
A minimum of two years of corporate accounting experience preferred. Knowledge of modern accounts payable/receivable practices, invoicing, and job posting practices, coupled with proficiency in Microsoft Office. Must have intermediate/advanced experience in MS Excel. Experience with QuickBase and NetSuite is a plus!
Helm is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.