What are the responsibilities and job description for the Executive Administrative Assistant position at Hemphill County Hospital?
It is Hemphill County Hospital District's mission to serve the region's health needs through exceptional care in a compassionate environment by dedicated professionals. Our focus is on relationships and community-centered healthcare- all aimed at improving the overall health, wellness, and quality of life of our neighbors.
We believe every role has an impact on our patients lives, and you have the opportunity to make a difference. We recognize and support each individual's unique talents and skills in a collaborative atmosphere. We are looking for a dedicated professional like you to be a part of our Administration team as a Full-Time Executive Administrative Assistant
Join us in our efforts as we better serve our community!
Under direction of the Chief Executive Officer (CEO), the Executive Administrative Assistant performs a variety of administrative support tasks in support of HCHD's Executive team members; works collaboratively with other clerical staff members and department directors as necessary for completion of assigned tasks and projects; exemplifies the mission, vision, and core values of HCHD while exercising utmost discretion, diplomacy, and tact in interactions with HCHD staff, trustees, patients/residents, and others.
A few responsibilities of the Executive Administration Assistant include:
- Excellent communication and interpersonal skills in interacting with HCHD executive team members, and ability to work in a professional and cooperative manner with all levels of hospital staff.
- Ability to safeguard sensitive and confidential information appropriately.
- Continuous poise, tact, and diplomacy when working with all levels of healthcare groups, executive staff members, physicians and providers, visitors, and/or others.
- High level of attention to detail in composing, typing, and proof reading materials; accurate review and reporting of data.
- Ability to execute priorities proactively, to multitask, and to meet deadlines.
- Flexibility in work style to accommodate changes in executive team assignments and/or priorities throughout the work day.
- Dependable in attendance at work and in participating in meetings.
- Proficient with a variety of computer software applications including Microsoft Word, PowerPoint, Excel, and Outlook.
Education/ Certifications/ Licenses Requirements:
- High School Diploma Required; Completion of two or four year college academic degree preferred.
Minimum Experience, Abilities Required and Special Requirements:
- Two or more years of recent office work experience as an Administrative Assistant, preferably serving with company Executives, Attorneys, and/or in hospital/healthcare setting.
- Prior duties/experience should include: professional interaction with visitors; screening and routing telephone calls appropriately and professionally; maintaining office calendars; preparing meeting agendas, materials, and minutes; scheduling meeting rooms and/or coordinating travel for meetings; maintaining and communicating policies and procedures; and maintaining and ordering appropriate related office supplies.
- Willingness to be crossed trained to other areas
- Obtain BLS certification within 30 days of hire.
Physical Demands:
Physical demands described herein represent those that must be met by an employee to perform successfully the essential functions of the job:
- Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, scanner, and other similar office equipment/machines
- Reasonable accommodations to perform the essential functions may be made for individuals with disabilities in keeping with applicable laws
- While performing the duties of this job, the employee is required to sit for long periods of time; stooping, bending, stretching?-as for reaching files and/or supplies?-is required; occasional lifting of objects to 25 pounds is required.
Benefits:
At Hemphill County Hospital District, we offer a customizable benefits package to meet you and your family needs. We offer Medical, Vision, Dental, Paid Time Off, Tuition Assistance, and an Employer Matched Pension Plan- just to name a few of the many benefits we offer to eligible employees.
Company Policy:
We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.
In compliance with the emergency regulation issued by the Centers for Medicare and Medicaid Services (CMS) and company policy, Hemphill County Hospital District requires all employees to provide proof of full COVID-19 vaccination or have an approved medical or religious accommodation as a condition of employment. As a result, these conditions must be met by the first date of employment. All new hires must be fully vaccinated (as defined in our policies) within 60 days of beginning work or receive an approved accommodation for religious or medical reasons. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment
Salary : $39,700 - $50,300
