Assistant Director of Facilities

Position Summary

Provide support to the Director, report progress of maintenance activity, estimate maintenance needs, schedule workload and communicate expectations set by the Director to the department. Provide guidance, training and support to staff and skilled trades personnel, as well as expenses and assigned overheads of the department. Assure compliance with establish goals and objectives established with Operations Team. Determine the appropriate balance between immediate response repair needs and longer-term projects for maintenance or alterations. Analyze sub-unit effectiveness and take corrective actions as required. Act as key personnel resource, including coordination and relations with other operating divisions. Knowledge of OSHA regulations, building codes, construction standards, environmental agency requirements, life safety standards, etc. Resolve customer complaints, public relations with the all other employees, staff, residents and visitors. Set climate for professional growth and development. Organize and plan the training of all skilled and support personnel.

Qualifications

• Five years in supervising of an industrial, commercial or institutional maintenance department.
• Must have the ability to read equipment manuals and interpret blueprints.
• Must have a valid driver’s license.
• Possess exceptional written and oral communication skills.
• Microsoft Office proficient, Word, Excel, PowerPoint and Outlook a must.
• Creative problem solver with the ability to manage multiple projects.
• Must be able to remain calm, make sound decisions and provide clear direction in crisis situations.
• Ability to respond to emergencies and manage staff with a professional demeanor.

Functional Duties

• Proficient in chiller operation and repair, ability to trouble shoot electrical and mechanical systems.
• Lead major and routine maintenance, service, repair and installations of heating and ventilating equipment and controls.
• Manage all scheduled preventative maintenance on heating, air conditioning and ventilating equipment and controls (HVAC) systems.
• Operate and perform diagnostic system checks on HVAC equipment.

Other Accountabilities

• Ensure all testing and required documentation is up to date.
• Manage & direct activities of all service providers to ensure proper completion of service calls.
• Properly use and be responsible for all facilities tools and equipment used during the performance of daily work duties.
• Maintain awareness of location and areas served by all heating and ventilating equipment and systems. Become familiar with all new and modified systems as soon as possible.
• Perform other related duties as assigned by authorized personnel, including those for emergency situations.

Qualifications & Experience

• High School graduate, GED, or equivalent experience.
• 2 years leading all HVAC performance for educational facilities or equivalent.
• Journeyman HVAC license.
• Five years experience in commercial HVAC.
• Technical/educational skills.
• Troubleshoot utilizing developed analytical skills.
• Must possess a valid state driver’s license.
• Demonstrated mechanical aptitude and positive attitude.
• Must understand Lock out Tag out Procedures.
• Basic knowledge of CMMS and BAS.

Essential Accountabilities

• Proficient in chiller operation and repair, ability to trouble shoot electrical and mechanical systems.
• Proficient steam boiler and pressure vessel operator.
• Perform major and routine maintenance, service, repair and installations on all heating and ventilating equipment and controls as assigned.
• Perform all scheduled preventative maintenance on all heating and ventilating equipment and controls systems as assigned.
• Operate and perform all diagnostic system checks on all heating and ventilating equipment and controls as assigned.

Other Accountabilities

• Complete all required documentation to include; all scheduled and unscheduled work orders, report status of faulty equipment and systems, parts requirements, and manhour reports.
• Properly use and be responsible for all faculties tools and equipment used during the performance of daily work duties.
• Maintain awareness of location and areas served by all heating and ventilating equipment and systems. Become familiar with all new and modified systems as soon as possible.
• Perform other related duties as assigned by authorized personnel, including those for emergency situations.
• Make recommendations to immediate supervisor about how methods and procedures can be improved. Observe and report unusual situations, reactions, effects or conditions to responsible persons.
• Operate various machine shop tools, braze or solder various items as required in the fabrication or repair of all heating and ventilating equipment.
• Maintain and calibrate all related heating and ventilating controls and control systems. Understand Building Automation Systems. Respond to all alarms and troubleshoot problems throughout systems.
• Perform on-call duties when required.
• Support other trades when required.
• Perform required paperwork/record-keeping (duties to include data entry in computerized maintenance management, system work order documentation and activity reports.