What are the responsibilities and job description for the Event Production Manager position at Hewitt Oaks?
Job Responsibilities:
This role will include the following aspects, with even more as you grow into your role:
This role will include the following aspects, with even more as you grow into your role:
- Oversee all event installations and set up, working in tandem with event planners to ensure their client’s event is actualized correctly and to all brand standards.
- Serve as the direct supervisor of all Event and Production Assistants.l
- Lead the service staff during events. You will be the lead event manager for the majority of our events. Ensuring that event contractors have the BEO and timelines in advance, leading pre-shift meetings, and supervising the staff during the event and tear down.
- Review BEOs and coordinate with event planners and logistics staff to create set and strike plans. Identify friction points in advance and ensure we maintain high levels of efficiencyUpholding all event contractors to brand standards- this includes dress code, conduct, and design/service standards. Create event Service Plans and To Do Lists.
- Serve as the primary point of contact for all event service contractors.
- Maintain and distribute event calendar for event contractors.
- Brainstorm unique and creative ways to recruit new event contractors and retain existing contractors.
- Track and verify all contractor timesheets.
- Track and report full time and event contractor hours worked to facilitate detailed labor cost reports.
- Assist in the creation of training agendas for planned training events.
- Lead training for event contractors
The Key Elements You Identify With:
- Detailed Project Manager: possesses a fondness for the complicated.
- Leader Mentality: has a desire to own the process and is comfortable giving direction, constructive feedback, and praise for a job well done.
- Smart & Confident: understands their role, how it fits into the big picture, and asks for help when they need it.
- Results Focused: you have the end result in mind and can create an action plan to make it happen.
- You are in the ‘Deets’: You get the big picture yet do not get caught up in the brainstorming sessions….you likely prefer a spreadsheet to a whiteboard with a brain dump. You have been called crazy because you are excited by the details and gain serious props for watching the details come together as if a well-synchronized dance.
- Figure It Out: Sharp cookie who is jazzed by a challenge- someone saying it can’t be done, is when your brain is switched on...to figure it out. What’s possible VS what’s not possible mindset. Let’s make it happen is your go-to, and you see a good way more than the bad in most things.
- All-in: Fully committed to your role as you are laser-focused on what needs to be accomplished and why we all show up everyday. You are fired up by our mission and are dedicated to leaning in alongside the team to make it happen! You understand that events and celebrations often happen over the weekend and know being a part of planning them means working on Saturdays.
- Growth Mindset: You want to be a part of something that is bigger than yourself and you are going places! You want a career with purpose and seek ways to grow alongside the company. You have an encouraging heart and are energized by your favorite podcasts, books or new possibilities.
The Ideal Candidate will possess:
- An energetic, positive attitude.
- Exceptional organization skills.
- Professional, full-time supervisory experience (minimum 2 years).
- Food & Beverage and/or hospitality experience.
We are a rapidly growing organization in an extremely demanding industry and market, so your passion to be a part of that team is essential. Due to the size of our full time team, all employees are expected to help across all aspects of the company. The words, “that's not my job” will not be said here.