What are the responsibilities and job description for the Administrative Program Coordinator position at High Expectations?
Job Summary
High Expectations supports schools across the country to increase academic outcomes through increased family engagement. Our small team of four works tirelessly to build the capacity of teachers and families to partner in ways that lead to trusting relationships and strong home-school partnerships.
We are looking for an individual who will use their strong administrative skills to support the vision of this organization. We are looking for someone who likes working independently, has keen organizational and time management skills, and doesn’t mind working hard. This position requires you to work some evenings and weekends and travel 10-15% of the time.
Key Responsibilities
Scheduling & Calendar Management
- Maintain Executive Director’s calendar
- Schedule client meetings and trainings
- Track program deliverables and deadlines
Communications & Program Documentation
- Draft and proofread emails, program templates, handouts, and program materials
- Create recruitment and outreach flyers and other materials for meetings, events and trainings
- Take, organize and maintain client meeting notes and deliverables
- Collect program evaluations and generate summaries
- Create Excel documents to track program deliverables and client progress
Program & Administrative Support
- Manage office operations (equipment, organization, supplies, etc.)
- Create, organize and manage client program documents in Google Drive
- Manage and order program materials and supplies
- Track and coordinate tasks in Asana
- Track participant registration and attendance
- Prepare, pack and ship/deliver program materials for meetings and trainings
- Tailor training program overviews, PowerPoint presentations, agendas and handouts
- Fill Comprehension Box orders
Logistics & Event Support
- Coordinate all aspects of meetings and trainings (facilities, scheduling, materials, decorations, registration, reminders, set-up, clean-up, etc.)
- Assist Executive Director and facilitators in preparing for professional development
- Arrange and coordinate travel for High Expectations team
Job Type: Full-time
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Evening shift
- Weekends as needed
Application Question(s):
- Are you able to work evenings and occasional weekends?
- What are you looking for in a position?
- Why do you believe this may be a good position for you?
Work Location: In person
Salary : $60,000 - $65,000