What are the responsibilities and job description for the High School Counseling Center Administrative Assistant 2026-2027 School Year position at HIGH SCHOOL?
Job Summary:
The High School Counseling Center Administrative Assistant provides essential administrative and clerical support to the Counseling Center staff, ensuring efficient daily operations and a welcoming environment for students, parents, and school personnel. This role requires exceptional organizational skills, a strong commitment to confidentiality, and the ability to manage multiple tasks in a dynamic school setting.
Key Responsibilities:
Scholarship & Financial Aid Coordination
- Lead the end-to-end scholarship lifecycle, from maintaining the digital Scholarship Bulletin and advising seniors to managing fund collection and investor relations.
- Facilitate the Local Scholarship committee process, including application distribution, review coordination, and awarding.
- Execute scholarship events and recognition, specifically the Scholarship Banquet, Senior Slide Show, and the distribution of award certificates and funds.
Office Operations & Communication
- Serve as the primary point of contact for the Counseling Center, managing high-volume scheduling for counselors and social workers while assisting students, parents, and staff.
- Direct departmental communications, including parent correspondence, newspaper reporting for graduate honors, and maintaining the school’s Course Catalog.
College & Career Readiness Support
- Coordinate student programs and visits, including military recruitment, college admissions reps, FAFSA nights, and programs like Boys/Girls State.
- Manage Career Technology Center (CTC) logistics, overseeing the application process, transportation, and interview scheduling.
Records & Compliance
- Process official documentation, including graduate verifications, work permits, Social Security paperwork, and part-time student applications.
- Ensure data accuracy for various state and local reports, including senior progress and post-graduate tracking.
Qualifications:
- Proven experience in an administrative support role, preferably in an educational or public-facing environment.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in managing financial documentation (budgets, requisitions, deposits).
- Outstanding written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
- High level of proficiency with Microsoft Office Suite or Google Workspace.
Work Environment
- 10-month position
- Full-time
Grain Valley High School is dedicated to improving student attendance, elevating academic excellence, and creating a high school environment that students genuinely want to be a part of. Join our team and help us achieve these goals!
Salary : $18 - $21