Administrative Bookkeeper

Administrative Bookkeeper (Part-Time, 20hrs)

HighPoint Charitable Services is a volunteer driven organization working to bring wholeness to the community, share the gospel, and meet physical needs. We serve sacrificially and care compassionately for people, believing God calls us to help with resources to reduce the suffering of people caught in the cycle of hunger, poverty, and homelessness.

HighPoint’s Administrative Bookkeeper will contribute to our mission through participating in general office administration, careful attention to bookkeeping, as well as welcoming reception and communications to all who are engaged at HighPoint.

This role reports directly to the Executive Director and works as a team player with other staff members and volunteers to ensure we are operating at our best for the glory of God and for the benefit of all who give, serve, and belong at HighPoint.

Essential Job Functions

Culture

• Intentionally create and cultivate a positive atmosphere where all people are valued and treated with respect and dignity regardless of their engagement with HighPoint: client, volunteer, community engagement, staff or any other person.
• Positively represent our interests and communicate our mission to all people engaged with HighPoint when helpful.
• Demonstrate flexibility and be available for teamwork to promote and serve the mission of HighPoint.

Bookkeeping

• In collaboration with the Executive Director, create and maintain processes and procedures that ensure accuracy, accountability, and transparency.
• Meticulously record and maintain HighPoint’s financial transactions, including all accounts payable, accounts receivable, purchasing, budget reporting, designated funds, tax filings, and end of year reporting.
• Run reports monthly in QuickBooks online.
• Oversee bookkeeping volunteer schedules and responsibilities, being available to give directions and answer questions.
• Collaborate with the Director of Marketing and Development to ensure accuracy and reconciliation between Accounting Software and Donor Management Software.

Administrative Support

• Participate in day-to-day office functions, including but not limited to office equipment, data entry, document management, and general office reception.
• Assist in answering the phones, checking incoming emails and other messages, forwarding or responding as appropriate.
• Assist in document and media production as needed to support other staff and volunteers as time allows.
• Assist with general office reception to meet the needs of visitors, volunteers, clients, and others.

Other duties as assigned by the Executive Director to serve the mission of HighPoint.

Education and Experience

· A person of strong faith and in agreement with HighPoint’s Belief Statements (see attached), understanding the ministerial component to this role.

· Experience leading and working in a faith-based ministry, non-profit, or volunteer-driven organization.

· Excellent interpersonal skills and the ability to balance task and relationship, with priority to addressing the needs of people who give, serve, and belong at HighPoint.

· Excellent communication skills, working with people at all levels of the organization, problem-solving and multi-tasking.

· Attention to detail with a priority towards financial accuracy, accountability, and transparency.

· Familiar with basic non-profit accounting principles.

· Proficient in QuickBooks Online and Microsoft 365.

· Experience with general IT troubleshooting, Google Drive Cloud Management, Canva, and Bloomerang Donor Management Software a plus.

· High School Diploma or GED equivalent required.

· Certified in QuickBooks Online; if not currently certified, be willing to complete an online certification course within the first 90 days of employment.

Compensation and Benefits

· Salary range: To be discussed, based on experience

· Benefits: 3 weeks PTO, 11 paid holidays, Simple IRA Matching program

Working Conditions

Hours of work: Part-Time, Non-Exempt. 20 hours of work per week.

Overtime expectations: During busy event and tax filing seasons, additional hours may be expected, but not in excess.

On-call responsibilities: Occasional after-hours calls, texts, or email from staff or volunteers.

Work Culture: Purposeful, Positive, Engaging, Dynamic, Supportive, Flexible, Collaborative

Work environment: Work is performed in the HighPoint Business Office with occasional support in other areas of the facility, including the warehouse and outdoors.

Dress Code: Smart Casual or Business Casual, appropriate for a business office environment, greeting guests and leading volunteer teams.

Workplace Policies and Agreements

· All employees are required to sign HighPoint’s Belief Statements, Non-Discrimination Policy, Confidentiality Agreement and undergo a background check.

· Training and Certifications provided and required may include in the following: QuickBooks Online, Ministry Safe Training, CPR, First Aid, AED, QPR or other mental health support training.

Expected hours: 20.0 per week

Benefits:

• Paid time off

Work Location: In person