What are the responsibilities and job description for the Executive Assistant to the Tax Collector position at Hillsborough County Tax Collector?
Description:
Purpose: Provides executive-level, confidential administrative support to an Elected Official. Duties may be clerical, administrative or project-based and include scheduling, arranging meetings, event planning, handling information requests, preparing reports and correspondence and liaising with department members and outside agencies. This position is privy to confidential information which requires diplomacy and discretion.
Principal Duties and Responsibilities (*Essential Job Functions)• Organize and expedite the flow of information to and from the Tax Collector*• Manage and maintain the Tax Collector’s schedule; make travel arrangements*• Compose correspondence on behalf of the Tax Collector*• Organize and manage Tax Collector files and records*• Conduct research, compile data, and prepare documents, reports, and publications on behalf of the Tax Collector*• Prepare and deliver presentations on organization initiatives*• Facilitate the resolution of customer inquiries, requests and complaints that escalate to the executive level*• Plan and coordinate executive meetings, luncheons, and other business events*• Assist in the overall administration of the executive office by preparing invoices, requisitions, budget requests, and other documents for Tax Collector approval*• Attend meetings, deliver presentations and meet with individuals, special interest groups, and others on behalf of the Tax Collector• Oversee and manage special projects involving diverse administrative operations*• May perform other duties at the direction of the Tax Collector
Job Specifications (including knowledge, skills, abilities, and physical requirements)• Considerable knowledge of administrative practices and procedures• Considerable knowledge of principles and processes for providing customer service• Knowledge of the principles of strategic planning and other executive level business activities• Knowledge of a variety of computer software applications such as MS Office Suite and modern technology resources• Knowledge of English grammar, spelling, punctuation, and proper phone etiquette• Strong verbal and written communication skills• Strong reading comprehension and active listening skills• Thorough knowledge of the principles, practices, and organization of government administration• Knowledge of current legislative and policy issues as well as[; public service operations• Strong critical thinking and problem-solving abilities• High degree of accuracy and attention to detail• Ability to remain organized in a fast-paced environment• Strong teamwork capabilities• Demonstrated strong work ethic• Ability to interact effectively and professional via phone, email or other electronic means• Ability to conduct research, collect and analyze data, and prepare reports• Ability to establish and maintain effective working relationships with others• Ability to prioritize work and meet schedules and deadlines consistently• Ability to represent the Tax Collector at meetings and conferences• Ability to maintain confidentiality when dealing with sensitive information• Ability to interact effectively and professionally with elected officials, department heads, and the public• Ability to perform and complete multiple duties concurrently and in a timely manner• Ability to lift items up to 50 lbs.• Work requires regular and reliable attendance working a full-time schedule Monday – Friday, with occasional work on evenings and weekends.• Work may require standing and walking up to 20% of the time
Working Conditions• Work is typically performed in a fast-paced, professional office setting. Occasionally, attendance at outdoor work events is required which may include exposure to a variety of weather or other adverse conditions. Certain tasks may require long periods of sitting or standing Requirements:
Position: Executive Assistant to the Tax Collector
Reports To: Tax CollectorDepartment: AdministrationPurpose: Provides executive-level, confidential administrative support to an Elected Official. Duties may be clerical, administrative or project-based and include scheduling, arranging meetings, event planning, handling information requests, preparing reports and correspondence and liaising with department members and outside agencies. This position is privy to confidential information which requires diplomacy and discretion.
Principal Duties and Responsibilities (*Essential Job Functions)• Organize and expedite the flow of information to and from the Tax Collector*• Manage and maintain the Tax Collector’s schedule; make travel arrangements*• Compose correspondence on behalf of the Tax Collector*• Organize and manage Tax Collector files and records*• Conduct research, compile data, and prepare documents, reports, and publications on behalf of the Tax Collector*• Prepare and deliver presentations on organization initiatives*• Facilitate the resolution of customer inquiries, requests and complaints that escalate to the executive level*• Plan and coordinate executive meetings, luncheons, and other business events*• Assist in the overall administration of the executive office by preparing invoices, requisitions, budget requests, and other documents for Tax Collector approval*• Attend meetings, deliver presentations and meet with individuals, special interest groups, and others on behalf of the Tax Collector• Oversee and manage special projects involving diverse administrative operations*• May perform other duties at the direction of the Tax Collector
Job Specifications (including knowledge, skills, abilities, and physical requirements)• Considerable knowledge of administrative practices and procedures• Considerable knowledge of principles and processes for providing customer service• Knowledge of the principles of strategic planning and other executive level business activities• Knowledge of a variety of computer software applications such as MS Office Suite and modern technology resources• Knowledge of English grammar, spelling, punctuation, and proper phone etiquette• Strong verbal and written communication skills• Strong reading comprehension and active listening skills• Thorough knowledge of the principles, practices, and organization of government administration• Knowledge of current legislative and policy issues as well as[; public service operations• Strong critical thinking and problem-solving abilities• High degree of accuracy and attention to detail• Ability to remain organized in a fast-paced environment• Strong teamwork capabilities• Demonstrated strong work ethic• Ability to interact effectively and professional via phone, email or other electronic means• Ability to conduct research, collect and analyze data, and prepare reports• Ability to establish and maintain effective working relationships with others• Ability to prioritize work and meet schedules and deadlines consistently• Ability to represent the Tax Collector at meetings and conferences• Ability to maintain confidentiality when dealing with sensitive information• Ability to interact effectively and professionally with elected officials, department heads, and the public• Ability to perform and complete multiple duties concurrently and in a timely manner• Ability to lift items up to 50 lbs.• Work requires regular and reliable attendance working a full-time schedule Monday – Friday, with occasional work on evenings and weekends.• Work may require standing and walking up to 20% of the time
Working Conditions• Work is typically performed in a fast-paced, professional office setting. Occasionally, attendance at outdoor work events is required which may include exposure to a variety of weather or other adverse conditions. Certain tasks may require long periods of sitting or standing Requirements:
AA/AS degree and 3 years of experience performing high level administrative duties; bachelor's degree in political science, public administration, or related field preferred
- An equivalent level of education and experience may be substituted as permitted by law
- Passion for public service is highly desired
- Previous, practical experience through internships, volunteering, or roles working in government or for an elected official preferred