What are the responsibilities and job description for the Office Services Clerk position at Hinshaw & Culbertson?
Office Services Clerk
Hinshaw & Culbertson LLP is a leading national law firm with over 20 offices in the United States. With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority.
Our New York office is looking for an Office Services Clerk to handle a variety responsibilities to support office workflow and functionality.
Essential Functions Include:
- Assisting with physical set up / connection of computers, printers and phone equipment ;
- Use copiers, scanners and printers to make documents, brochures, leaflets, etc.;
- Coordinating office furniture and/or equipment moves;
- Setting up / clearing of conference rooms and common areas for meetings (including office lunches and breakfast);
- Assessing office inventory and ordering supplies;
- Overseeing onsite and offsite file storage;
- Utilize firm technology to process assigned task request to meet all deadlines, etc.
- Perform daily maintenance and upkeep of office equipment (copies, printers, water, coffee & ice machines, etc);
- Troubleshoot equipment failures; report repairs and follow up until resolved;
- Process incoming/outgoing mail, deliveries and packages according to firm procedures ;
- Adhere to firm guidelines and procedures;
- Performs quality assurance for assignments;
- Maintains, organization and cleanness in general office areas
- Assist with other related responsibilities as needed.
Skills, Education, and Experience:
- High school diploma (or equivalent) required; some post-secondary coursework or enrollment in a degree or certificate program preferred;
- Strong oral and written communication skills;
- Ability to be flexible and adapt to changing situations;
- Ability to regularly lift equipment and supplies (50 pound minimum lifting requirement);
- Basic computer skills (including Excel/Word, etc.);
- Ability to interact with attorneys, staff, clients and public; and
- 3 years previous facilities experience in an office or law firm experience preferred.
We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.
As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.
