What are the responsibilities and job description for the Executive Administrative Assistant position at Hired by Matrix, Inc?
At-a-Glance:
Are you ready to build your career by joining an international automotive company? If so, our client is hiring an Executive Administrative Assistant.
Position Type:
We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Mohit at 551-300-2571 to learn more.
#HbM6349
Are you ready to build your career by joining an international automotive company? If so, our client is hiring an Executive Administrative Assistant.
Position Type:
- Contract
- On-Site
- Associate's Degree (accredited school) or equivalent work experience with emphasis in:
- Business Administration
- Business Management
- Communications
- International Relations/Business
- Must have 3 years of experience in the following:
- Administration - Comprehensive knowledge of administrative procedures process/project development, and system procedures.
- Event Planning - General knowledge of planning events from inception to implementation, including budget preparations.
- Skills & Abilities:
- Excellent MS Office knowledge.
- Outstanding organizational and time management skills; ability to not just react to, but anticipate needs.
- Familiarity with office gadgets and applications.
- Excellent verbal and written communications skills.
- Discretion, tact and confidentiality due to the frequency of high-level internal and external contacts.
- Willingness to support the success of the broader department.
- Project management skills preferred.
- Must develop and maintain comprehensive knowledge of:
- Client Policies & Procedures.
- Client Mission, Goals & Vision.
- Departmental practices/procedures and how they apply to customers.
- Interdepartmental relationships and their effect on company, departmental and individual goals.
- Software that is applicable to the job.
- Responsibility to prioritize based upon Executive needs and uses judgement in matters affecting Executive's schedule.
- Provides administrative and secretarial support to IT Executive Management IT Directors, often involving issues of a sensitive and confidential nature at the corporate level.
- Provides support to global business colleagues and visitors as needed.
- Ensures accuracy, and often confidentiality in responding to complex and sensitive issues on behalf of Executives in a timely manner, and with a professional demeanor.
- Conserves Executive's time by reading, researching, and routing correspondence, collecting, analyzing information; and initiating telecommunications.
- Maintains Executives business calendar and corporate expenses by planning and scheduling meetings, conferences, and teleconferences.
- Coordinates travel arrangements and itineraries for Executive and visitors and manages timely expense reimbursement.
- Ensures that department-related tasks are coordinated by serving as point person, information source and/or project administrator.
- Performs all administrative functions in accordance with company procedures and regulations (material requests, administering conference & function bookings, etc.)
- If needed, produces information by transcribing, formatting, inputting, editing, retrieving, copying, etc. Prepares reports as needed.
We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Mohit at 551-300-2571 to learn more.
#HbM6349
Salary : $21 - $23