Receptionist

Summary

Job Title:                             Receptionist      

Company:                           Ho-Chunk Corporate Services

Reports to:                        Office Services Supervisor

Location:                            Winnebago, NE

Status:                                Non-Exempt

Summary

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, as well as additional clerical duties.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet visitors and determine whether they should be given access to specific individuals.
• Oversee Visitor Log and Visitor badges.
• Answer main office telephone calls and transfer accordingly.
• Separate and deliver incoming mail.
• Prepare packages for shipping (FedEx online), maintain postage meter (postage and supplies).
• Maintain phone/extension list.
• Print meter readings for copiers.
• Maintain conference room schedules.
• Daily maintaining of breakrooms, conference rooms, and workrooms.
• Coordinate and schedule any necessary building maintenance and track status and resolution of issues.
• Coordinate and schedule any necessary office machine maintenance; use of company vehicles and oversee scheduling of required maintenance.
• Perform general office duties, such as ordering supplies.
• Miscellaneous duties such as ordering floral arrangements, coordinating catering, and preparing the office for visitors.
• Assist various departments with miscellaneous projects and perform other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Qualifications

• Flexibility
• Communication Proficiency
• Collaboration Skills
• Customer/Client Focus
• Technical Capacity

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Experience

• Proficient in Microsoft Office
• Strong interpersonal skills and communication skills (written and verbal)
• Ability to work independently and collaboratively as part of a team.
• Strong organizational skills and attention to detail
• Ability to multitask and anticipate project needs.
• Strong research skills
• Ability to work effectively in open office environment.

Education

• One or more years of experience and/or training preferred.

Additional Eligibility Qualifications

• Maintains a valid Driver’s License and be insurable under company insurance provider/program.

Security Clearance

None required for this position.

AAP/EEO Statement

Ho-Chunk, Inc. is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.