What are the responsibilities and job description for the Clerk Specialist, Grade C position at Hofstra University?
Position Details
Position Information
About Hofstra
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ community, veterans, and people with disabilities to apply.
Position Title
Clerk Specialist, Grade C
Position Number
898663
School/Division
Mail Room (division)
Department
Print and Mail Services
Full-Time or Part-Time
Full-Time
Description
Reporting to the Director of Print and Mail Services, the Clerk Specialist handles many clerical services and responsibilities relating to the daily operations of Print and Mail Services.
Responsibilities include, but are not limited to:
Responsibilities include, but are not limited to:
- Assists with printing equipment including the operation of the folder, cutter, laminator, shrink wrapper, stapler, hole puncher, jogger, perf/scoring machine, and comb and tape binders.
- Labels and distributes completed work including preparing on-campus completed print jobs for signature required on-campus delivery.
- Responds to telephone and visitor inquiries, dispenses information and materials relative to the department, reports completed jobs out, and converts/merges files as necessary for direct to print jobs.
- Assists with Customer Service interactions for both the Print and Mail Services, with attention to detail in a professional and procedural manner via phone, in-person, work tickets, job jackets, email, and/or service desks and outreach to customer(s) when clarity is necessary.
- Understands, operates, and troubleshoots the printing machines for direct to print usage as well as the mail machines in the preparation and metering of all mail types.
- Assists with sorting of both U.S. and on-campus mail, packaging of print and/or mailing materials for return by the on-campus delivery process, the creation of a Plant work order, and maintaining all print and accountable mail logs and paper and mail material inventories as stored in the Butler Annex warehouse.
- Supports the on-campus mail and package delivery process as needed.
- Assists with department inventory as needed.
- May perform other duties, from time to time, not specifically identified above but which require the same skill level, such as understanding, operating, and trouble-shooting all Print and Mail Services technologies, including use of the large format printer in poster prep, printing, and mounting, addresser, inserter, and wafering machines.
Hours: Monday through Friday 9am to 5pm.
Subject to bumping
Qualifications
- A valid New York State driver’s license is required to operate a golf cart and mail van.
- Knowledge of print and mail center functions and USPS regulations.
- Ability to be trained on the operation of a forklift as needed.
- Ability to work independently.
- Demonstrated knowledge of software used in print and mail processes.
- Proficiency in Microsoft Word and Excel.
- Must be flexible to work holidays and overtime, when necessary.
Preferred Qualifications
- Previous experience in the use of mail and printing technology preferred.
Special Instructions
Deadline
Open Until Filled
Date Posted
03/08/2024
EEO Statement
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Salary/Salary Range
$36,830
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
- Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
Salary : $36,830