Special Projects Coordinator - Full Time (Onsite)

Description

Coord, Special Projects

Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention — because healing every soul is our sole focus.

Holy Name is New Jersey's only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state-of-the-art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology – it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through a variety of residency and educational programs. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we've done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.

A Brief Overview

The ICR Special Projects Coordinator manages various projects for both administrative and clinical research functions within the ICR. Oversees special projects and programs, monitors progress and regularly produces reports for the Program Manager and Director of the ICR. Leads and encourages ICR staff to reach goals and deadlines by making themselves available to help research coordinators maintain adherence to policy, processes, and standards.

What You Will Do

• Administrative Responsibilities
• Manages new software systems training, implementation and ongoing maintenance
• Manages communications; works with Holy Name marketing on social media on internal/external publicity and ICR websites
• Manages database development; dashboards and reporting
• Assist in development of Policies and SOPs
• Coordinates meetings and manages Executive Director’s schedule
• Clinical Study Responsibilities
• Assist with study start-up
• Study budgets
• Clinical Trial Agreements
• Regulatory requirements
• Assist with post-award activities
• Study financials, closeouts and coordination
• Work with PI and study team to evaluate new protocols for feasibility
• Prepare site for study conduct
• Participate in informed consent process as needed
• Manage study conduct
• Protect the rights and welfare of human subjects in clinical research
• Understanding the regulatory, institutional, sponsor and protocol requirements for the study
• Completing IRB required human subjects protection training (in addition to any other sponsor required training)
• Complying with all IRB decisions, conditions and requirements
• Capturing and reporting adverse events and protocol violations to the study PI, the IRB and the study sponsor
• Ensuring that PHI will not be reused or disclosed to any parties other than those described in the IRB-approved protocol, except as required by law
• Making sure that all studies have current IRB approvals before any study is initiated, continued beyond the period of current approval (usually 1 or 3 years) or modified in any way
  
  

Education Qualifications

• Bachelor's Degree equivalent experience required
  
  

Experience Qualifications

• 3 years of experience in clinical research preferred
  
  

Knowledge, Skills, And Abilities

• Organization, attention to detail, anticipating needs of the clinical research team.
  
  

Licenses and Certifications

• Good Clinical Practice (GCP) Certification upon hire required
  
  

At Holy Name, we believe in rewarding every team member with more than a paycheck—we invest in your future and well-being. Full-time and part-time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life. We offer low-cost medical coverage with generous employer contributions, dental and vision plans, discounted prescriptions, and access to on-site child care. Additional benefits include 401(k) matching, tuition reimbursement, paid time off, flexible spending accounts, legal and voluntary coverage options, life insurance, and free on-site parking. If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full/Part-Time or Per Diem) skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer. Pay Range: $63,710.00 - $76,440.00

Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented staff members. Holy Name is an Equal Opportunity Employer.