What are the responsibilities and job description for the Executive Assistant position at Home Options Group?
About us
Home Options Group, Inc.
We’re looking for a bilingual(preferred), proactive, organized, persistent executive assistant to play a key role in our team. You’ll be responsible for assisting our operational functions of a real estate company. We are an investing company that flips, wholesales, and has a short-term rental.
These functions include helping with deadlines for rehabs, assisting in overseeing overseas marketing assistants, helping with calendar management of owner, and other key functions. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!
“Real Estate never sleeps” this position may require some weekend and after hours work.
Responsibilities:
- Help prepare meetings and take detailed minutes
- Manage schedules including itineraries, travel arrangements, and team meetings
- Interact with bookkeeper weekly by earmarking expenditures
- Manage part-time virtual marketing assistants and other VA's as needed
- Streamline SOP's for Marketing and Rehab Management
- Assist with rehab management by souring materials and keeping permits on time
- Assist Sales Team with Running Comparable Sales
- Keep team accountable for their KPI's in Daily/ Weekly Meetings
- Coordinate and execute special projects as needed: quarterly events, monthly meet ups, client appreciation, etc.
- Coordinate internal team, and some external communications
- Coordinate KPI's For Meetings
- Keep team accountable to KPI's
- Manage calendar, schedule meetings and appointment
- Prepare business-specific documents: Purchase & Sale Agreements, Lease Agreements, Amendments, Letters of Intent, etc.
- Assist in managing our short term rental(s)
- Office organization: file paperwork, organize work areas, order snacks/water and office supplies
Qualifications:
- Bilingual(preferred)#1 Need is to be able to work in fast pace environment and hit deadlines, prioritize according to importance, and Key Performance Indicators
- Coordinate internal team, and some external communications
- 1-3 years experience as an coordinator, project manager, executive assistant, or equivalent
- High school diploma or equivalent required
- Used to handling private information
- Experience using Google Apps and a CRM
- Ability to handle multiple projects at the same time and prioritize according to the importance
- Strong computer skills
- Strong attention to detail
- Strong communication skills
Home Options Group
Who are we?
We are Home Options. Home Options wants to provide excellent service to our clients. Extra care should be taken as many of our clients are in distressed situations. Our companies core values are:
- Outward to our clients and passion projects
- Pants not on fire - We tell the truth, even when it doesn't benefit us
- Golden Rule - We will do unto others as we would have them do unto us
- Blessed to be a blessing - We give to those who can't give back
- Open communication - We are clear when there is an issue
- Feedback welcome - We are open to the feedback of others
- Priority people - We don't trade what's permanent to us for what's not
Send a short video to jsetzer@homeoptions.us of why this type of role would be a good fit and how you would handle hitting a deadlines with a owner that sometimes struggles with details.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- On call
Education:
- High school or equivalent (Preferred)
Experience:
- Google Apps: 1 year (Preferred)
- Project management: 2 years (Preferred)
Location:
- New Port Richey, FL (Required)
Work Location: Remote
Salary : $45,000 - $55,000