What are the responsibilities and job description for the Administrative Assistant – Commercial Construction position at Horizon Construction and Development?
Job Summary:
The Administrative Assistance works with Project Managers to provide support as it relates to accounts payable, construction projects, vendors, and clients.
Duties/Responsibilities:
The Administrative Assistance works with Project Managers to provide support as it relates to accounts payable, construction projects, vendors, and clients.
Duties/Responsibilities:
- Sets up new vendors and maintain subcontractor/vendor files
- Issues Purchase Orders and subcontractor commitments in accounting software
- Matches Packing Slips to Invoices
- Completes general administrative tasks for Accounts Payable including coding and entering invoices for payment
- Obtains management and departmental approval on invoices, billings, etc., as needed
- Creates and sends American Institute of Architects (AIA) billings/Hauling Invoices/Quick Bills to clients
- Creates and maintains project files within OneDrive
- Completes project setup and Job Cost reports within the accounting software
- Assists Management with other various administrative duties and tasks as needed
- Three (3) years clerical experience, preferable in the commercial construction industry
- Understanding of clerical and administrative procedures.
- Excellent written and verbal communication skills.
- Excellent organizational and time management skills with the ability to manage multiple tasks at once.
- Detail oriented.
- Ability to solve problems as they arise with limited oversight.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel).
- Accounting Experience and familiarity Sage 300, a plus.
- High school diploma or equivalent required.
- Associates degree or vocational school training preferred.
Salary : $31,000 - $39,200