Receptionist

Description

The Receptionist will perform receptionist duties as well as administrative and support activities for multiple functional areas such as project team, office administration, and others. Responsibilities may include preparing reports, preparing and distributing materials via postal service, performing data entry functions. Assist with overflow work from other departments. Must ensure sensitivity to confidential matters. This is a non-exempt position as defined by the Fair Labor Standards Act and subject to overtime.

 At HBC, we're building the future one space at a time.  We are 100% employee-owned company. With over 30 years as a general contracting firm, we understand the complexity of construction. That's why our team is filled with specialists who are not only accomplished in their field, but also innovative in their execution. From the moment a project is established, we take the time to meticulously interpret our clients' needs. Using the newest technology and project management tools, we ensure that every step of the process is clear and comprehensive, keeping our clients engaged and inspired. What begins with their unique vision, ends with the realization of their ultimate reality. Our approach to construction is more refined than most, but then again, so are our results.

What we offer

• Employee stock ownership
• Paid health insurance 
• Flexible schedules (restrictions apply)
• Tuition reimbursement
• Paid volunteer hours 
• Work-life balance 
• 401(k) matching
• Referral bonuses 
• Internal committees 
• Professional development
• Mentorship

Routine Duties & Responsibilities 

• Answer and direct incoming calls to appropriate individual.
• Greet and assist visitors while displaying a positive demeanor.
• Accept, sign, and notify, employees of packages received.
• Use computer for correspondence/email.
• Send accurate Daily Schedule/Bid Information email to internal contacts.
• Receive, sort, and distribute incoming mail/deliveries.
• Assist employees with outgoing mail by neatly packaging mail and applying appropriate postage.
• Maintain a pleasant appearance of the reception lobby and pantry area.
• Maintain an orderly and organized mailroom, mail folders, and shipping supplies
• Perform general administrative and clerical duties to include but not limited to: Taking meeting minutes, general word processing, copying, mailing, and filing as required.
• Scanning, copying, filing and distribution of project documents.
• Assist with event planning and catering.
• Work independently in a variety of functions from routine nature to special projects.
• Input data into ERP system or other system and review output for accuracy.
• Document distribution and control.
• Maintain general office cleanliness and order.
• Monitor copier function and maintain paper and ink replenishment as needed.
• Notify office manager of needed supplies and stock supplies as delivered.
• Miscellaneous tasks as directed by the Admin Manager.
• Logging, filing and distribution of project documents.
• Maintenance of daily in/out schedule for Project Teams.

Minimum Qualifications 

• At least one (1) year of experience as a Receptionist, Front Office Representative or similar role.
• A high school diploma or equivalent is required. An Associate's degree or some college credit in a related field is preferred.
• Professional attitude and appearance.
• Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
• Solid written and verbal communication skills
• Hands-on experience with office equipment (e.g. fax machines, postage meters, copiers, scanners, and printers)
• Customer service attitude.

Working Conditions & Physical Demands

• The Receptionist may routinely sit or stand for long periods of time performing normal duties.
• The receptionist may routinely lift and/or carry moderately heavy objects, and work on repetitive tasks in front of a computer screen, which may strain the eyes of certain individuals, cause chronic joint discomfort, and related issues. Care should be taken to avoid back injuries, eye strain, headaches, fatigue, carpal tunnel, and related syndromes

Please apply via the " APPLY" tab found below or email resume to Agnes Cimino, acimino@howardbuilding.com 

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act. HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act and the Los Angeles Fair Chance in Hiring Initiative.