Receptionist/Administrative Assistant

Hudson Valley Lighting Group is a worldwide leader in the design, manufacturing, and omnichannel distribution of decorative lighting fixtures, encompassing five brands: Hudson Valley Lighting, Mitzi, Troy, Corbett, and CSL.

As the one-stop shop for the most comprehensive selection of lighting, HVLG seeks to inspire and support our customers in their pursuit to achieve a home that perfectly reflects their clients. HVLG takes a designer-forward approach to the light-purchasing process — making the experience more inspiring, exciting, and inviting. At HVLG, we believe that great lighting has the power not just to elevate any space but to enrich people's lives — and it's that guiding philosophy that ties our family of brands together.

We seek a friendly, upbeat, organized Receptionist/Administrative Assistant to join our team in Wappingers Falls. Candidates must have excellent communication, organization, and computer skills, be enthusiastic, and possess a positive attitude.

This is an exciting opportunity to work in the beautiful headquarters of a dynamic industry leader!

What You’ll Do

• Greeting visitors, answering incoming phone calls and delivering world-class service to our customers.
• Support general administrative duties in the office as needed.
• Assist in coordinating office events, meetings, and food deliveries, including distributing snacks, beverages, fresh fruit, etc., to employees.
• Maintain proper stock levels and coordinate with another administrative professional to ensure supplies are ordered.
• Ensure kitchen supplies such as food and drinks are not running low, and place orders for supplies as needed or to a defined schedule.
• Make travel arrangements when necessary.
• Coordinate logistical details for onsite events - meeting rooms, AV setup, food & beverage, and rentals.
• Maintain a clean and organized workspace, including the upkeep of conference rooms, common areas, etc.
• Coordinate with IT support to ensure issues are communicated via the company helpdesk ticketing system.
• Assist with annual employee events, including holiday parties and summer events.
• Assist with mailings.
• Other duties as assigned or as necessary.

Who you are:

• A budding problem solver, able to think on their feet and be self-sufficient.
• Friendly and warm.
• Strong attention to detail.
• Flexible and willing to lend a hand wherever needed.
• Excellent interpersonal, verbal, and written communication skills.
• Must be highly motivated with a positive attitude.
• Ability to anticipate needs and adapt to situations as they arise.
• Must have a friendly and professional outgoing phone voice.

Position requirements:

• Associate's degree or equivalent.
• 3 years of experience in office administration or similar.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint proficiency.
• US citizen or permanent resident (no Visa sponsorship available).

Our Outstanding Compensation Package Includes:

• Competitive salary.
• Medical/Dental/Vision insurance.
• Life insurance.
• Long-term disability.
• Vacation, sick, and holiday pay program.
• 401K retirement plan with employer match.
• Snacks, beverages, fresh fruit.

WORKING CONDITIONS

Physical Demands:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

This position requires lifting up to 30 lbs., standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. As well as standing for the duration of the work shift except on breaks and mealtimes.

Work Environment:

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Ability to work in a Distribution Center environment with varying temperatures and noise.

Equal Opportunity Employer:

Hudson Valley Lighting is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

Disclaimer: This position description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required. Employees may be asked to perform other duties as needed.

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?

Education:

• Associate (Preferred)

Ability to Commute:

• Wappingers Falls, NY 12590 (Required)

Ability to Relocate:

• Wappingers Falls, NY 12590: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $21