PURCHASING ASSISTANT

Job Description Summary

Responsible for the administration support related to purchasing materials, subcontract services and vehicle/fleet management. This position works directly with a variety of individuals and departments, including Purchasing, Accounting, and Operations.

Job Description:

Role & Responsibilities

• Collaborate with Purchasing and Project Managers to support purchase order and subcontract administration for projects.

• Performs data entry, tracks purchasing request and transmits new purchase orders and change orders to vendors using Spectrum and Remarcable software.

• Performs data entry and tracks relevant documents (COI’s, signed contracts, and lien waivers) related to subcontracts and change orders to vendors using Spectrum and Remarcable software.

• Assists Purchasing with material order tracking and expediting of shipments.

• Supports and tracks documents related to setting up new vendors and vendor file updates (new vendor form, W9’s, and COI’s.)

• Takes direction from Tax Accountant to successfully complete tax-exempt certificates to provide to vendors when applicable and maintains internal filing system.

• Communicates proactively to address and solve issues as they arise.

• Manage disadvantaged business certificates and status changes.

• Assist Fleet Specialist with scheduling and coordination of vehicle repairs, maintenance, fit out, DOT/licensing, etc.

• Supports administrative tasks related to fleet and logistics using Spectrum, remarkable, WEX, Truce, and manifesting software.

• Supports Assistant Buyers and Buyers on an as needed basis.

• Works in tandem with Accounts Payable to address accounting related issues.

• Adheres to purchasing policies, processes, and procedures.

Qualifications and Education Requirements

• High School Diploma or Equivalent.

• 3 years of experience or education in vendor relations, purchasing, or a related field preferred.

• Knowledge of electrical industry, equipment, supplies and materials.

• Excellent customer service and organizational skills.

• Intermediate proficiency in MS Word, Excel and Outlook.

• Demonstrates open, honest, and respectful written and verbal communication.

• Adaptable to changing priorities and demonstrates a flexible and collaborative work style.

• Builds collaborative relationships with colleagues and customers from diverse cultures, viewpoints, and backgrounds.

• The individual works effectively within a team structure and can negotiate and manage conflict and change with respect for others.

• Negotiation skills or experience preferred.

Physical Requirements

• This job operates in a professional office environment.

• This role routinely uses standard office equipment such as computers, phones, filing cabinets, scanners and fax machines.

• Employees are frequently required to sit, and occasionally required to kneel, reach, stoop, crouch or crawl.

• This position requires the ability to lift files, open file cabinets, and bend or stand as necessary.

• This position may occasionally lift up to 10 pounds.

Pay Range:

$53,000.00 - $73,000.00

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only. In addition to base compensation, Hunt Electric offers a robust benefits plan. See below for additional details or visit our website at Hunt Electric Careers.

Hunt Electric Corporation and affiliates are equal opportunity employers and afford equal opportunity to all qualified applicants for consideration in all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other status protected under local, state or federal laws.

Hunt Electric Corporation participates in E-Verify.

As part of our recruitment, screening, and hiring processes, your resume may be reviewed using AI tools to help us identify relevant skills and experience. The use of such AI tools is subject to human oversight and every hiring and employment-related decision is thoughtfully reviewed by a real person.