Admin Assistant (Spanish Bilingual)

The Admin Assistant position will assist several of the Administrative departments with general clerical duties. The responsibilities include, but are not limited to, the following duties:

• Answering and directing phone calls
• Assisting with emails
• Organizing and scheduling meetings and appointments
• Developing and maintaining a filing system
• Providing general support to visitors by answering questions and requests
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Keep constant communication with the Admin staff from other counties, ensuring messages and notices are sent in a timely matter
• Handle sensitive information in a confidential manner
• Reply to email, telephone or face to face inquiries
• Receive, sort and distribute the mail
• Assist with event planning and attend events (usually 1-2 Saturdays of the month)
• Maintain the office, and keep it looking presentable (take out trash, wipe down tables, disenfect toys etc.)
• Assist Recruitment with hiring and onboarding processes

Job Qualifications:

• Ability to work Monday – Friday between 1pm-7pm, for 25-30 hours
• Previous office experience is a plus!
• Knowledge of the ABA industry is a plus!
• Proficiency in computer applicants such as Microsoft Office and Excel
• Knowledge of clerical and administrative procedures such as filing, record keeping, and operation of standard office equipment
• Excellent verbal and written communication skills
• Ability to manage time, coordinate schedules, and adapt to change under strict deadlines
• Strong attention to detail and ability to multi-task
• Spanish speaking is required!

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Employee discount

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

Salary : $17 - $18