Site Administrator

Position Title: Site Administrator

Estimated Start Date: ASAP

Assignment Length: 12-18 months

Est Hours Per Week: 50

Work Schedule Time Zone: M-F 6:30AM - 5:00PM CST

Temp to Hire (Y/N)? N

Remote or Onsight? Onsite

Working Conditions (IE Office, Warehouse, Ect) Office at Construction Site

If heights, how high? Over 20 feet

If lifting how many pounds? ?/= 40lbs

he Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction site’s office, ensuring smooth workflow and supporting the Site Construction Management Team. This role involves managing office staff, handling communication, document control - maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management. Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

● Actively supports ###’s commitment to safety, its “Life Saving Rules” and “Stop Work Authority”

● Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects

● Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers

● Ensures project schedules are met with regard to processing documents

● Understands internal and external metadata requirements – Recommends improvements to process.

● Assist in arranging staff housing and site visits of leadership team

● Assist in site orientation and safety audits as directed by HSES lead

● Leads site setup and demobilization for construction phase of project

● Leads progress of project handover requirements for hard and soft copy documents upon project completion

● Establishes and maintains a project archiving strategy for hard copy project documents

● Tracks distributions of project related material

● Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices

● Record, Issue and File minutes of meetings to document discussions and action items

● Create purchase requisitions, change orders for processing. Manage and review invoices for accuracy and approval

EDUCATION AND EXPERIENCE

● High school diploma or equivalent required

● 4 years experience in Engineering related Document Management

● College degree is not required

● Proficient with Google Workspace

KNOWLEDGE, SKILLS AND ABILITIES

● Ability to effectively manage large and complex tasks

● Excellent communication and coordination skills

● Ability to interact effectively with other entities / disciplines / departments / projects

● Strong organizational and people management skills

● Evaluate difficult issues and ability to implement corrective actions

● Understand the basics of ##### technology: air separation units, backup systems, water treatment. “Technically capable”

● Construction admin experience is required in addition to document control

● Mastery of Google suite of products

● Bluebeam a plus