Accountant

Date: Aug 5, 2024Location:

Springfield, IL, US, 62702-5056

Job Requisition ID: 40441

Agency: Department of Public Health
Title: Accountant (Upward Mobility Program)

Office: Health Protection

Division: Deputy Director's Office

Posting ID: 50-23-0198 / 40441

Posted: 08/05/2024 - 08/19/2024
Salary: $4,766 - $6,632/month
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number:

50-23-0198 / 40441

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to serve as an Accountant. Performs highly technical Fiscal work implementing professional accounting processes in the Office of Health Protection.

Job Responsibilities

1. Under general supervision of the Accountant Supervisor:

• Prepares vouchers for payments to vendors.
• Prepares contract obligation documents (CODs) for grants and contracts.
• Maintains ledgers; and prepares financial reports.
• Prepares, audits, and processes vendor invoices for payment through the Accounting Information System (AIS).
• Works with program staff and vendors to correct any documentation needed for processing payment; forwards documents for OHP approval.
• Makes and sends appropriate documents to Accounting Services for review and approval.
• Updates ledgers to reflect payments with control and voucher numbers.
• Works with program and IDPH staff to reconcile any incomplete or inaccurate documentation and/or information.

2. Establishes and maintains ledgers for assigned state funds and federal projects.

• Reconcile ledgers with Accounting Information System (AIS).
• Works with applicable program staff and Fiscal staff to correctly allocate/reallocate monies and expend and obligate funds.

3. Prepares and enters contract obligation documents (CODs) through the Accounting Information System (AIS).

• Works with IDPH staff to correct any documentation needed for the processing of CODs.
• Forward documents for OHP approval.
• Makes and sends appropriate documents to Accounting Services for review and approval.
• Updates ledgers to reflect obligations.
• Maintains OHP fiscal files and copies of CODs and back up material.

Job Responsibilities (cont)

4. Reviews program requests for travel and procurement of goods and services.

• Verifies the availability of funds with the allocations.
• Updates to reflect the obligation of the goods and services.
• Prepares appropriate obligation documents to order goods and services through the Department of Central Management Services (CMS) statewide procurement contracts.
• Works with programs to place orders directly from vendors not requiring CMS approval.

5. Assists other staff as necessary to ensure timely processing of fiscal documents and to ensure cross training of fiscal activities.

6. Prepares detailed reports and responses to satisfy routine and special requests including, but not limited to, GAAP, audit request, legislative requests, and Court of Claims.

7. Maintains fiscal files including obligations, vouchers, grand awards, correspondence and other documents to provide adequate audit trail and documentation for assigned state funds and federal projects.

8. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years college, with courses in business administration and accounting or four years of technical accounting experience.

Preferred Qualifications

• One year of experience in accounting, external auditing, budgetary planning and control or public accounting.
• One year of experience applying knowledge of professional accounting and auditing theory, principles, methods, and procedures.
• One year of experience applying knowledge of laws, rules and regulations relating to state or non-state accounting or auditing procedures.
• One year of experience applying knowledge of laws, rules and regulations relating to state or non-state accounting or auditing procedures.
• One year of experience applying knowledge of office methods, procedures, standard office accounting machines and equipment.
• One year of experience utilizing Federal Grant programs and Statewide Accounting and Reporting System.

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056
Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Fiscal, Finance & Procurement

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

APPLICATION INSTRUCTIONS:

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $4,766.00 - $6,632.00 per month

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $2