What are the responsibilities and job description for the Military Administrative Assistant I - Facilities position at illinois?
Job Requisition ID: 53015
Closing Date: 02/16/2026
Agency: Department of Military Affairs
Class Title: MIL ADMINISTRATIVE ASSISTANT I - 82916
Skill Option: None
Salary: Anticipated Starting Salary $7148 monthly; Full Range $7148 - $10624 monthly.
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
*A RESUME IS REQUIRED FOR THIS JOB POSTING*
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Military Affairs must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.
**This is a non-code Military Exempt position. To qualify you will need to furnish proof of your Illinois National Guard military service. Illinois National Guard members currently serving should provide a memo of good standing from their command showing dates and status. Retired/inactive members should provide their NGB22 and/or DD214. These documents can be uploaded in the application.**
You WILL NOT be considered for the position if you attach a CMS100, CMS100b, FM 115 or any other document in lieu of a Resume or CV.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview - Military Administrative Assistant I
The Department of Military Affairs is looking to hire a Military Administrative Assistant I - Facilities located out of Camp Lincoln. This position under general direction of the Construction and Facility Management Officer (CFMO), serves as staff assistant; performs highly important, technical administrative functions of a routine and of highly confidential nature; assists in the coordination of programs and special projects. The Department of Military Affairs works with the members of the Illinois Air and Army National Guard. We welcome all interested applicants to apply.
Essential Functions
- Serves as staff administrative assistant to the Construction and Facilities Management Office (CFMO).
- Researches and organizes background materials necessary to prepare responses for management dealing with both internal and external inquiries.
- Receives, reviews, and process various requests for facility rental, ensuring accuracy and conformation to policy.
- Serves as personnel liaison between the CFMO and the Personnel Office on personnel related matters.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in public or business administration.
- Requires two years of professional experience working in a comparable role in a public or private organization.
- Requires knowledge of both State and Federal (DoD and ARNG) personnel procedures, asset management, and written correspondence including laws, policies, and regulations.
- Requires a working knowledge of State and Federal office procedures and programs.
- Requires a general understanding of Military organizations, positions, and personnel.
Preferred Qualifications
- Prefers three years of professional experience working in a comparable role in a public or private organization.
- Prefers experience with digital knowledge management practices.
- Prefers experience and use of MS Office Suite applications or other applications.
Employment Conditions
- Requires active or retired (20 years) membership in the Illinois National Guard or retired (minimum 20 years) US Armed forces, if last duty assignment was with the Illinois National Guard
- Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.
- This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.
Work Hours: 8 am - 4 pm (1/2 hr lunch) Can vary based on mission requirements
Work Location: 1301 N Macarthur Blvd, Springfield, Illinois, 62702
Agency Contact: Megan Layendecker
Email: DMA.StatePersonnelHROffice@illinois.gov
Phone #: 217-761-3808
Posting Group: Public Safety; Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
*NOTE: The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution. The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.
Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position.
Salary : $7,148 - $10,624