What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT (CES) position at InAlliance?
Job Details
Description
Are you driven by helping others? Are you interested in joining an organization that is also driven by helping others? If so, we have the opportunity for you! InAlliance is a nonprofit organization that supports adults with developmental disabilities; we believe individuals with developmental disabilities have the absolute right to participate fully and equally in society. We are looking for an experienced administrative assistant to provide support for the Community Employment Services (CES) Program Director and staff.
Responsibilities
- Prioritize and complete general clerical duties as requested by the program director in a timely fashion
- Copying, scanning, and routing documents
- Maintenance of participant files
- Setting up and conducting interviews for CDC positions as requested
- Checking references of potential CES staff
- New staff training (computer, voice mail, timecard/audit trail, etc.)
- Weekly review of CES audit trails and Case Magic narratives
- Complete Alta and DOR billing and organize billing documentation
- Maintaining participant files
- Coordinate coverage - assist in scheduling CES staff time off requests
- Attend CES staff meetings and take minutes
- Review staff mileage and participant timecards for accuracy before submitting to payroll
- Send participant monthly progress reports to Alta and DOR as necessary
- Other duties as assigned
Qualifications
Required Education and Experience
These qualifications are guidelines, not hard and fast rules, so if you have 70% of the qualifications listed, we encourage you to apply. Experience can include paid and non-paid experience including volunteer work and lived experience that helped you to build the competencies, knowledge, and skills needed for this position. Applying allows you to be considered.
Education:
- High School Diploma
Experience:
- Must have a minimum of two years’ experience working in an administrative capacity, preferably in services for individuals with disabilities, with indications of increasing levels of responsibility.
Preferred Education and Experience:
Experience:
- Experience working with adults with developmental disabilities, preferably in an inclusive and integrated setting.
Education:
- BA/BS
Additional eligibility requirements
- Must be able to verify employment eligibility under USCIS I-9 requirements
- After a conditional job offer has been made, a pre-employment screening will be required. InAlliance will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.
- CA Driver License
- Clean Driving Record
What We Offer
Benefits
- Competitive Salary
- Low-cost Medical, Dental, & Vision Insurance
- Free TeleHealth from HealthiestYou
- Medical Services
- Behavioral Health
- Back Care
- Dermatology
- Nutrition
- Company-paid Life Insurance
- Voluntary Insurance Plans: Aflac, Legal Shield Services, Vision
- Employee Assistance Program (EAP)
- Voluntary 403(b) retirement with company match
- Generous paid time off, including holidays, vacation, and sick time
- Flexible Spending Account Plans
- Health Savings Accounts
- Mileage Reimbursement
- Cell/Device Stipend
Perks
- Flexible work schedules for eligible employees/positions
- TicketsatWork (employee discounts)
- LifeMart (employee discounts)
- Fun Employee events like celebrating Direct Service Provider Appreciation Week and annual Staff Recognition Events
- Employee committees where you can make your voice heard and have a positive impact
- High employee morale/satisfaction rate
- Equal employment opportunities*
*InAlliance is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: InAlliance is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at InAlliance are based on business needs, job requirements and individual qualifications, WITHOUT regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. InAlliance will not tolerate discrimination or harassment of any kind. InAlliance encourages applicants of all ages.
Salary : $22
