Payroll Coordinator

Due to significant growth, Independence Realty Trust, Inc is looking to add a Payroll Coordinator to our dynamic HR team. The Payroll Coordinator assists in the discrepancy research, preparation, and accuracy of IRT’s semi-monthly and bi-weekly U.S. payrolls and interacts with employees throughout the organization.

*We have corporate offices in Chicago and Philadelphia that work a hybrid schedule. This position will be fully remote / work from home if not in Chicago or Philadelphia

Independence Realty Trust, Inc (NYSE: IRT) is a real estate investment trust that owns and operates multi-family apartments. We currently manage over 36,000 apartment homes, 120 communities, in over 30 markets and 14 of the country’s most desirable states. IRT has a strong commitment to hiring the most talented industry professionals, which has resulted in record growth, making the Company one of the most respected and trusted within our industry.

Duties include but are not limited to:

• Perform established internal control activities and respond to inquiries/requests in a timely and professional manner
• Partner with the Payroll Manager in processing bi-weekly and semi-monthly payroll, ensuring compliance and accuracy
• Understand/monitor the flow of information between Human Resources and the payroll system, ensuring that all changes submitted to payroll (including W4 and direct deposit changes) are processed correctly
• Review computed wages ensuring the accuracy of earnings and deductions
• Research discrepancies such as timecard mistakes, time off requests overtime, on-call hours, etc.
• Entering garnishments and wage assignments
• Partner with the Payroll Manager in processing employee bonuses
• Print, sort, and distribute payroll checks for on-cycle and off-cycle check runs
• Review payroll documentation for accuracy using audit reports
• Prepare various management reports
• Maintain supporting documentation in the firm’s document management system
• Process attendance records and other documents (e.g. W-2 and tax forms)
• Coordinate with HR about changes in payroll (e.g. terminations, new hires)
• Oversee distribution of payroll checks
• Update payroll data such as salary or wage adjustments
• Support management in working with authorities (e.g. IRS) on audits or requests
• Process employment verifications
• Resolve payroll discrepancies by collecting and analyzing information
• Enter data into UKG/Ultipro for New Hire/Term/Transfer and Promotions and auditing for accuracy and compliance
• Answer Payroll and Timesheet questions from staff

Job qualifications include but are not limited to:

• Bachelor’s Degree in relevant field preferred
• Proven experience and familiarity with Human Resource practices, specifically payroll processing
• Knowledge of legislation relevant to accounting and payroll (such as Sarbanes-Oxley Act, FLSA and Department of Labor Laws as they pertain to Payroll
• Able to be proactive, self-confident, and adapt to changes in priorities and displays a sense of ownership
• Working knowledge of UKG/Ultipro
• Familiarity with MS Office Suite, intermediate to advanced user knowledge of Excel (functions, data etc.)
• Must have meticulous attention to detail
• Strong analytical, organizational, and written/verbal communication skills
• The ability to work with all professional levels and maintain confidentiality
• Must be a team player who can also work independently

Independence Realty Trust is an Equal Opportunity Employer and committed to building a diverse and inclusive culture. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes.