JOB DESCRIPTION

HUMAN RESOURCES OFFICE CLERK

JOB SUMMARY:

The Human Resource Office Clerk provides support to the HR office and/or individuals in assigned area of responsibility. Typical responsibilities include: answering telephones; filing; responding to inquiries via phone, in-person, or via email; routing calls to appropriate staff; performing records maintenance; sorting and distributing mail; running reports; and, performing other support functions as necessary. This position reports to the HR Director. This is an office position and does not have remote work options.

JOB DUTIES AND RESPONSIBILITIES:

General duties and guiding principles:

• Be conscious of my own values and how they influence my professional decisions.
• Assume responsibility and accountability for my actions and decisions.
• Recognize the importance of modeling valued behaviors to co-workers, individuals receiving services, & community at large.
• Practice responsible work habits and be on time for work

The Human Resource Office Clerk will perform general office duties:

• Perform HR Office Duties:
  • Answers telephone and handles "walk-in" traffic as needed for Human Resources
  • Assists with special projects as delegated by the Human Resource Director
  • Attend or assist with in-service training and/or retraining requirements as scheduled
  • Makes copies as needed
  • Performs employee reference checks and verifications in a timely manner
  • Orders and shops for office and special event supplies
  • Schedule and organize meetings, sort and distribute mail; maintain employee and departmental files.
  • Performs employee text blast
  • Enters new staff into training system
  • Maintain department supplies and process invoices for payment.
  • Files all employee personnel paperwork in appropriate area
  • Improve the accuracy of the filing system
  • Input paperwork into Human Resource database when needed
  • Perform regular quality checks on the file system for DDS licensure compliance
  • Ensure that sensitive information is safeguarded
  • Ensure proper documents are shredded in a proper retention timeframe

This job description is not intended to be all-inclusive, and employee will also perform other reasonable related job duties as assigned. This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Independent Living Services is an equal opportunity employer and does not discriminate on the basis of race, color, age, orientation, religion, disability, ethnicity, origin, marital status, or veteran status.

QUALIFICATIONS:

The formal education equivalent of a high school diploma. Must be able to communicate clearly with employees through good verbal and writing skills. Have filing skills, basic knowledge of general office skills and equipment i.e. typing, computer, filing, calculator, copy & fax machine. This person must be able to operate a vehicle; have a good driving record. Be able to do occasional lifting up to 20 pounds.

Preferred Skills: One-year experience in the secretarial/business field, great attention to detail, incredible patience to file correctly, good knowledge of office equipment, knowledge of filing systems, ability to implement new systems into the company, ability to work independently, great time management skills and great team work skills.

BENEFITS:

See Employee Handbook - Section 201 - 201A. Benefits eligibility is based on category classification and hours worked per week. NOTE: Part-time employees working less than 30 hours weekly do not qualify for benefits.