HR Shared Services Specialist

Company Description

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and support of a fantastic community to make a real impact.

We’re an international business that connects specialists with knowledge, helping them to learn more, know more and do more through live and on demand events, digital and data-driven services and academic research.

We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies.

In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.

For more information: https://www.informa.com/about-us/

Job Description

The HR Shared Services Specialist plays a pivotal role in delivering comprehensive HR operational support and administrative services to our colleagues based in North America. They are tasked with ensuring an exceptional colleague experience by promptly addressing inquiries, meticulously managing data in SAP/Oracle, and overseeing various HR and Payroll systems.

In this position, you'll have the chance to work alongside a dynamic team dedicated to enhancing company processes and fostering each other's professional growth. Building strong relationships is key in this role, as you'll collaborate closely with teams in Payroll, Benefits, HR Business Partners, and Management to ensure seamless operations and support collective organizational goals and objectives

Day to Day Support 

• Provides first point of contact and excellent customer service to all colleagues, management, and HR Business Partners 

• Resolution of colleague inquiries, creating the necessary paperwork for processing and/or entering changes (personal data, job information, reporting line changes, compensation changes, etc.) into the HR Systems e.g. ADP, Oracle and SAP 

• Facilitate the hiring and onboarding processes, leave management, and leave processes by submitting necessary paperwork and/or entering accurate information into SAP and Oracle 

• Manages the life cycle of a colleague through onboarding, employment (including processing changes and answering questions), and the leaver process 

• Support colleagues and management by assisting with timecard corrections, approving time off, helping with the time keeping process and answering queries about time off polices 

• Facilitates the HR On-boarding process from  

Additional Support Opportunities 

• Learn and troubleshoot our network of HR Systems and their interactions with other company solutions. 

• Answer policy and process questions from colleagues seeking appropriate solutions 

• Manage the I-9 verification process for colleagues to ensure documents are entered in a timely and accurate manner in accordance with US Employment Laws 

• Coordinate the payroll process by submitting and/or entering relevant and accurate information for payroll (reviewing submitted changes, reviewing timesheets) ensuring appropriate and auditable documentation is in place 

• Assists benefits team with general benefits and 401K questions. 

• Supports business with projects, data entry and other tasks as needed 

• Collaborate with other HR Shared Services team members to streamline processes, manage workload, help grow each other’s career in opportunistic environment 

Qualifications

• General familiarity in HR functions with preference given to candidates possessing 1-2 years of related experience, or equivalent skills
• Basic knowledge of payroll and benefits administration 
• Proficiency in MS Office applications
• Knowledge of ADP, Oracle HR, and SAP HR is a plus 
• Data driven and process orientated

Additional Information

The pay for this role is $20-$24/hr depending on experience

Why work at Informa  

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com Our benefits include:

• Freedom & Flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
• Great Community: A welcoming culture with in-person and online social events, out fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.

This post will expire on 05/24/2024