What are the responsibilities and job description for the Office Coordinator position at Inland Group?
Who We Are:
Inland Group is a vertically integrated real estate developer, contractor, and owner of multifamily housing communities. Based in Spokane, WA, with properties across the United States, we have led with heart for the past 50 years. Collectively with our in-house management company, Axis Residential, we have set ourselves apart as an industry leader who genuinely cares for our people and our product. Our success is a result of our team and culture– we take a relational and entrepreneurial approach to business and our team members are authentic, curious, natural leaders who value the greater team. We love what we do, and we are committed to excellence in our work.
The Position:
As the Office Coordinator, you will be responsible for a variety of day-to-day office and clerical tasks. In this role, you will be responsible for the administrative support of various departments and maintaining files while assisting with projects, ordering, and sending welcome gifts to all new associates. This position will be based in our Spokane, WA office.
Other duties and responsibilities are as follows:
- Provide administrative and project support.
- Provide accounting support and A/P assistance to the accounting department monthly and as requested.
- Update team with weekly project photo distribution.
- Responsible for cellular account review and equipment orders.
- Provide expense report assistance as requested.
- Distribution of subcontractors and change orders via DocuSign.
- AIA document finalization.
- Verify safety meeting attendance and completion for Asset Management.
- Partner with management on ongoing incident reports and projects.
- Maintain inventory and order company uniforms.
- Assign key fobs for building access.
- Order business cards, name tags, and office door cards.
- Responsible for all new hire associate gifts.
- Coordinate events with the leadership team.
- Clean and organize breakrooms and other common areas.
- Provides back up support for front desk Office Assistant.
Other Duties: This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.
What We Are Seeking:
An engaging and team-focused Office Coordinator with a positive demeanor and natural ability to connect with others.
- Must be proactive, resourceful, and organized in day-to-work routine.
- Must be determined, ambitious, and self-motivated.
- Excellent written and verbal communication skills.
- Excellent interpersonal and customer service skills.
- Effective time management skills and ability to work independently.
- 1-2 years of relevant experience in a customer service or office setting.
- Associate or Bachelor’s degree preferred.
- Proficiency with MS Office (Excel, Outlook, Teams, Word, etc.).
Compensation and Benefits:
- Competitive pay, $24 per hour (based on experience).
- Bonus incentive.
- Annual performance review with potential merit increase.
- Full benefits package: Medical, Dental, Vision, Disability, AD&D, and Life Insurance.
- 401(k) with Safe Harbor contribution.
- Vacation, Sick, and Holiday Pay.
Physical Requirements:
- Sitting: 2-7 hours/day.
- Walking: 1-2 hours/day.
- Climbing: 0-3 hours/day stairs.
- Lifting: 10-25 lbs. occasionally.
- Endurance: light to moderate energy.
- Manual Dexterity: frequent fine motor skills.
- Near Vision: minimal near vision.
Environmental and Safety Factors:
- Weather: work is primarily indoors in a temperature-controlled office environment with occasional exposure to outdoor weather conditions, including uneven and slippery surfaces.
- Noise: frequent exposure to typical office environment noise levels including conversational voice levels; infrequent exposure to high-volume office equipment (e.g., shredder).
- Pace of Work: great, multi-tasking/pressure paced environment.
Inland Group is an Equal Opportunity Employer.
Salary : $24