Vendor Relations/Purchasing Specialist (0.50 FTE)

Position Title: VR/Purchasing Specialist

Department: Vendor Relations

FLSA Classification: Non-Exempt

IEM Classification: Classified Work

Location: Placerville and may be eligible for Hybrid work schedule.

*This position is part-time, but candidates should be willing and available to work full-time hours when needed based on program or staffing needs.

POSITION SUMMARY: Under limited supervision, performs a wide variety of duties in support of the Vendor Relations department, including but not limited to: assisting with the vendor approval processes, Purchase Order Processing & Inquiries and related duties as assigned.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Import vendor application data from Google to internal database;

• Review each vendor application for required elements, process a vendor agreement if accurate;

• Research vendor websites and coordinate with vendor points of contact if additional application information is needed;

• Participate in new vendor set-up meetings and training meetings;

• Respond to vendor and teacher emails and phone calls daily;

• Coordinate strategic planning with outside vendors to insure efficient delivery practices;

• Approves price increases on purchase order if necessary;

• Act as area back-up for PO processing during vacations and peak times;

• Interface with ESs and vendors on PO Inquiry issues;

• Proficient in Google suite/email and exceptional organizational skills/established team player.

• May perform other duties commensurate with the functions and level of the position.

Supervisory Responsibilities: This position has no personnel oversight/evaluation responsibilities.

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent

Experience: At least three (3) years office/purchasing experience.

REQUIRED MATERIALS:

• Letter of Interest
• Resume

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Additional Knowledge, Skills and Abilities:

• Must perform work with integrity and professionalism with colleagues at all levels

• Must be self-directed and have the ability to effectively manage multiple priorities and complete assignments within established time frames

• Communication skills (written and oral) to clearly, effectively and respectfully interact with diverse individuals; secure and/or provide information to clarify situations and resolve problems

• Analytical/ problem solving skills to break down complex problems into component parts, make logical conclusions, and take appropriate actions. Recognize trends, key actions and underlying issues

• Asses issues and situations beyond 'face value' and have the ability to probe beyond routine questions, identify, and resolve discrepancies in information

• Proficient with email software, web applications, enterprise software, spreadsheet software, and word processing software

• Physical Demands: Requires frequent sitting, standing, walking, talking and hearing in a standard office setting. Specific vision abilities required by this job include close vision to read printed materials and a computer screen with ability to adjust focus, in addition to distance vision used for driving purposes. Frequently lifts up to 30 pounds and occasionally lifts and/or moves up to 60 pounds . The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19 - $24