Rental Event Coordinator

Position: Rental Event Coordinator

Status: Full Time Exempt

Business Line: Sales/Operations

Location: In Person

About us:

Insane Impact is the nation’s leading provider of LED screen solutions. What we do is so much more than building screens. We’re here to help our partners create unforgettable experiences, elevate events, and drive exceptional results. We’re here to help them make an Insane Impact.

Our company was established in 2015 by Tod Puetz. His unwavering commitment to our craft is infectious. It drives our close-knit team forward. Each one of us is dedicated to ensuring every partner receives top-quality products and has a seamless experience — every time.

A trailblazer in our field, Insane Impact is unconstrained by convention and unafraid of the unknown. We see each step we take as an opportunity to learn, grow, and improve.

About this role:

Your role will be responsible for helping manage all operational projects within the rental division of our business. You will coordinate with both internal staff and with our network of trailer partners across the country to ensure successful execution of events. You will manage details by leading, planning, delegating and communicating with internal colleagues, subcontractors, vendors and customers. This job will require up to 10% travel with some occasional weekend work to support events.

Core Values:

• Customer Focused
• Family Oriented
• Safety Centric
• Team Mentality

Reporting Relations:

• Accountable and reports to: Account Executive, Senior and Executive Leaders
• Positions that report to you: None

Benefits:

• 401K Matching
• Medical, dental, vision, short term and long-term disability
• Health savings accounts
• Paid vacation
• Paid holidays
• Annual merit increases

Primary responsibilities may include, but are not limited to:

• Lead projects and communicates with customers for each rental project ensuring timelines are met and events are executed successfully
• Schedule and lead virtual meetings & phone calls with rental customers
• Ensure sub-contractors are equipped with all technical details to successfully execute events
• Work in conjunction with the sales team to ensure a smooth handoff to the project management team
• Oversee annual rental event calendar and provide weekly and monthly updates to the team
• Continually observe and analyze processes, identifying ways to streamline & make processes more efficient
• Build relationships with third-party partners across the country to ensure relationships are strong and partnerships are mutually beneficial
• Setup onboarding calls with new third-party partners to discuss partnership opportunities and process
• Build out process to “track” third-party partners’ offerings in conjunction with the sales team to optimize offerings to the end client
• Serve as the primary point of contact for third-party partners
• Work in conjunction with the accounting department and sales team to streamline PO process, vendor agreements, and vendor invoice processes
• Be knowledgeable on our MAX Mobile LED trailers, along with the technical aspects and can provide technical support to customers and partners
• Be able to provide on-call tech support for when third-party partners are troubleshooting through issues in real-time at events
• Oversee in-house rental inventory and be able to service and provide on-site tech support for local events
• Work with customers to ensure proper event documentation is received
• Track Certificates of Insurance from third-party partners and ensure process is in place to always have adequate paperwork on-file
• Work with Insurance partner to obtain COI’s from event customers as requested

Required qualifications:

• Bachelor’s Degree or equivalent years of experience
• 2 years of project management or event management experience in fast-paced environment
• Knowledge of basic construction, LED, AV is a plus (or the ability to learn quickly)
• Experience managing events and meeting tight deadlines
• Excellent technical and computer skills
• Experience with project management software (Asana, NetSuite, Microsoft Office Suite)
• Mechanically oriented with the ability to make independent decisions
• OSHA 10 certification or ability to obtain
• Driver License, clean driving record, ability to obtain DOT medical card, and a passed background screening
• Must be able to lift 50lbs at a time, travel to job sites, and work indoors & outdoors

Compensation:

• $45,000 - $62,000/annually

Travel:

• Up to but not limited to 10%
• Travel by vehicle or flight required

Schedule:

• Full time position – Monday – Friday
• Occasional weekend work to support events

Relocation Required:

• Des Moines, IA

Additional Information:

• Relocation assistance is not offered for this position.
• Please provide personal and/or professional references with resume

Equal opportunity employer:

Insane Impact is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, sexual orientation, gender identity or expression, status as a protected veteran, or status as a qualified individual with disability.

Job Type: Full-time

Pay: $45,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Project management: 2 years (Required)

Ability to Commute:

• Des Moines, IA 50321 (Required)

Ability to Relocate:

• Des Moines, IA 50321: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $62,000