PA/Ops manager

We are partnering with a boutique, founder-led luxury events firm known for delivering bespoke, high-touch experiences for UHNW private clients, luxury brands, and high-profile corporate partners.

They are seeking an Operations Manager / Executive PA to act as the trusted right hand to leadership. This is a highly visible, high-trust role that blends event operations, internal business management, and senior-level executive support. You will be central to the success of both day-to-day operations and flawless event execution.

This role is ideal for someone who thrives in fast-paced environments, anticipates needs before they arise, and takes pride in precision, discretion, and execution at the highest level.

• Serve as a primary operational partner to the Founder and Executive Team

• Manage day-to-day business operations, workflows, and priorities

• Build, maintain, and refine internal processes to support growth

• Oversee vendor relationships, contracts, timelines, and deliverables

• Act as a key internal point of contact across projects and stakeholders
  
  

• Lead logistical planning and execution for high-end, detail-driven events

• Coordinate venues, vendors, production teams, and on-site staff

• Develop and manage run-of-show documents, timelines, and operational plans

• Be present on event days to manage execution and resolve issues in real time

• Ensure all events are delivered seamlessly and to brand standard
  
  

• Manage executive calendars, scheduling, and complex travel arrangements

• Act as a gatekeeper and liaison for internal and external stakeholders

• Anticipate needs and proactively handle issues before escalation

• Handle sensitive and confidential information with discretion and professionalism
  
  

• Support budgeting, invoicing, expense tracking, and vendor payments

• Maintain contracts, client records, and operational documentation

• Assist with reporting, project tracking, and internal communications
  
  

• 5 years' experience in operations, events management, executive support, or a hybrid role

• Background in luxury events, hospitality, lifestyle management, or premium service environments strongly preferred

• Exceptionally organized with strong attention to detail

• Calm, resourceful, and decisive under pressure

• Polished communicator with a strong client-facing presence

• Highly discreet, trustworthy, and dependable

• Comfortable working flexible hours as required by event schedules
  
  

• High-impact position with direct access to leadership

• Exposure to prestigious clients and high-profile events

• Opportunity to shape operational infrastructure in a growing business

• Long-term growth potential for the right candidate