Food Pantry Coordinator (IDPL) - Development

Food Pantry Coordinator (IDPL) - Development

COMPANY DESCRIPTION

Instituto del Progreso Latino is a community organization whose mission is to contribute to the fullest development of Latino(a) immigrants and their families through education, training and employment that fosters participation in the changing U.S. society while preserving cultural identity and dignity.  Founded in 1977 to help Latino’s learn basic skills, pass the civil service exam and obtain higher paying post office jobs, Instituto has grown to a flourishing educational center serving over 14,000 Chicago families per year.

POSITION DESCRIPTION

The Food Pantry Coordinator is responsible for the planning, organization, and daily operations of Instituto’s food distribution program. This role ensures that individuals and families in need receive nutritious food in a respectful, organized, and efficient manner. The coordinator serves as the main point of contact for volunteers, donors, and partner organizations and ensures compliance with health and safety standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage day-to-day pantry operations, including inventory, food sourcing, scheduling, and distribution.
• Maintain organized records of food donations, client services, and distribution metrics.
• Ensure food is stored and handled according to health and safety guidelines.
• Oversee ordering, pickups, and deliveries from food banks, vendors, and donors.
• Recruit, train, schedule, and supervise pantry volunteers.
• Foster a positive, inclusive environment that reflects the organization’s mission.
• Provide ongoing support and clear communication to volunteer team members.
• Serve as a point of contact for pantry clients.
• Track and report data to leadership and funding partners.
• Ensure compliance with federal, state, and local food safety and reporting requirements.
• Assist with audits, grant reporting, and funding proposals when needed.
• Support the planning and execution of the food distribution twice a week.
• Manages and maintains positive partnership with food donors.
• Works collaboratively with grant manager to seek food pantry funding opportunities. 
• Makes sure program areas are clean before and after the pantry.  
• Provides administrative support.
• Assist with special projects that require large amounts of data entry.
• Other duties as assigned.

QUALIFICATIONS, EXPERIENCE/EDUCATION

• High school Diploma or equivalent
• 1–3 years of experience in food services, nonprofit program coordination, or community outreach
• Ability to maintain a high sense of confidentiality 
• Ability to work with diverse populations with empathy and cultural sensitivity
• Team player and willing to take on multiple tasks at once and independent worker, requires minimal supervision
• Exceptional organization and time management skills 
• Above average customer service skills
• Excellent oral and written communication skills, bilingual English/Spanish preferred 
• Ability to maintain composure under pressure
• Dependable and punctual
• Strong project management skills and attention to detail 
• Basic computer skills (e.g., Excel, Google Sheets, inventory software)

The above is intended to describe the general conditions of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

PHYSICAL DEMANDS

Nature of work requires an ability to operate standard business office equipment.  Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Ability to lift up to 40 lbs and be on your feet for extended periods

WORKING CONDITIONS

Position requires availability for extended hours plus non-traditional hours required to perform job duties.  Also requires participation and attendance at organization sponsored events and meetings.

BENEFITS

403b retirement saving plan (if working more than 20 hours per week).

PAID TIME OFF

Paid Sick Leave

Paid Leave

Instituto del Progreso Latino is an Equal Opportunity Employer