Administrative Assistant/ Project Coordinator

Integral Communities is a master-planned community developer that is expanding its operations in the Southeast and seeks a well-organized professional to join our team in Charlotte. The ideal candidate will have experience working in a small, entrepreneurial environment with a knowledge or history of real estate, project management or construction. The Administrative Assistant / Project Coordinator will be a key member of a fast-paced team with the critical responsibility of managing the office and supporting team members and stakeholders to continue the planned growth of the region.

Primary Responsibilities:

• Assist the executive leadership by developing and managing key operational activities by organizing and compiling data, research, and supporting information.
• Assist in the contracting of vendors and consultant teams to aid in the evaluation of project feasibility, design, and construction.
• Interface with corporate finance, legal and accounting operations.
• Create regular reports, MS PowerPoint presentations and update internal databases.
• Develop and manage physical and electronic storage and filing systems.
• Independently perform special projects that require a combined knowledge of administrative skills and technical functions.
• Facilitate internal communication and external meetings.
• Prepare reports, memos, letters, and other documents.
• Maintain office supplies and manage vendor relationships.
• Opening, sorting and distribution of mail, emails and other correspondence as needed.
• Assist in preparation for meetings. Including the preparation of supporting documentation.
• Greet visitors when needed.
• Use various software to complete tasks, such as MS Word, Excel, PowerPoint, databases and project scheduling.
• Make travel arrangements for the executive team.
• Provide general administrative support.
• Any other duties as assigned.

Qualifications:

·        Bachelor’s degree is preferred.

·        Experience with a company that is involved in real estate, construction, engineering, or law is helpful.

·        Minimum of two years of work experience in a professional office environment.

·        Strong verbal and written communication skills.

·        Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint

·        Proficiency in managing databases, and scheduling software helpful.

·        Aptitude to learn new computer applications and software.

·        Values a flexible, entrepreneurial environment that values independent initiative.

·        Detailed oriented.

·        Excellent organizational skills with an ability to think proactively and prioritize work.

·        Strong time management skills.

·        Ability to successfully prioritize multiple tasks with competing deadlines.

·        Ability to maintain a high level of confidentiality.

·        A great attitude is a must.

Benefits:

·        Medical insurance

·        Vision insurance

·        Dental insurance