What are the responsibilities and job description for the Administrative Assistant position at Interstates?
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting daily operations with our Business Development Team. If you are a proactive individual with excellent communication skills, loving solving problem, enjoy supporting a high-energy team and have the ability to handle multiple tasks efficiently... you will love this opportunity!
About us: Interstates meets the electrical and automation needs of companies around the world. For over sixty years, we’ve tackled complex challenges and developed innovative solutions. Yet, the most impressive thing we’ve built is our team. At Interstates we treat each other like family, because the foundation of our success is our team. We’ve created a collaborative workplace based on trust, integrity, and support. We offer opportunities for education and career growth, one of the best safety records in the business, and benefits that put our families first.
Interstates Describes Its Culture as: Family-Like:
- Caring co-workers treat each other like family
- Be treated like an individual, not just a number
- Lunch gatherings and social activities promotes fun and camaraderie
- Support charities and your community through events sponsored and hosted by Interstates
- Provides high level support to leadership in communications, coordinates scheduling, travel plans, and project based support.
- Manages and maintains schedules and email inboxes. Ability to prioritize and escalate requests as needed.
- Responsible for setting up meetings and functions.
- Able to work independently on projects specific to the role.
- Supports their projects by planning, tracking, multitasking and monitoring the various projects and its goals.
- Manages travel needs and expenses
- Supports BD Home Base Leader with coordinating meetings for home base / career coaching / standards
- Runs reports and prepares date through the CRM for client meetings
Education and/or Experience: An Associate’s degree (A. A.) or equivalent from two-year college or technical school; and three to five years related experience and/or training, or equivalent.
Preferred Skills:
- Proficient in Microsoft Products (Outlook, Excel, PowerPoint)
- Strong written communication skills, can check for grammar and spelling errors
- A high level of detail accuracy with the ability to prioritize and high sense of urgency.
- Trustworthy with information
- Proactive approach to problem solving
- Strong working knowledge of Teams and OneNote
- Experience with CRM, prefer Dynamics
Benefits:
- 401(k) to help you plan for your future
- Health, Dental, and Vision Insurance with different options to meet your needs
- Vacation so you can focus on you
- Competitive Pay so you know you are valued
- Performance Bonus just in time for holiday shopping
- Established Career Paths to help plan your future
- Career Coaches that are focused on your success
Travel: There is limited travel expected with this position, up to 15%
Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment.