What are the responsibilities and job description for the Finance and Administration Officer position at IntraHealth International?
The Zambia Leading Organizational Capacity and Localization Development (USAID LOCAL) Activity is a five-year United States Agency for International Development (USAID) funded project. IntraHealth International (IntraHealth) is the prime implementing partner for the USAID LOCAL activity in Zambia. The goal of USAID LOCAL is to support the organizational capacity of current USAID / Zambia local implementing partners (LIPs) to manage, implement and monitor programs that effectively and efficiently deliver sustainable quality development outcomes and impact, and fully influence local development agendas. This goal is in line with USAID / Zambia’s focus of taking important steps toward meeting the Office of the US Global AIDS Coordinator’s directive to shift 70% of PEPFAR funding to LIPs.
IntraHealth, the lead implementing partner for USAID LOCAL, has for almost 40 years been partnering with local communities in over 100 countries to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work. IntraHealth’s programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations.
SUMMARY OF THE FINANCE AND ADMINISTRATION OFFICER ROLE
USAID LOCAL is hiring an experienced Finance and Administration Officer (FAO) to be based in Lusaka, Zambia, who will report to the Finance & Compliance Lead. The FAO will set up and maintain the IntraHealth Zambia financial accounts and administrative systems for the contract. S / he will be responsible for the accounting system, budget tracking and expenditure projections, expense monitoring and financial reporting for the contract.
S / he will report to the Finance and Compliance Lead in the Lusaka office.
DUTIES AND RESPONSIBILITIES
- Assist with the day-to-day accounting including maintaining the IntraHealth Zambia field accounts system, examining receipts and vouchers, reconciling advances, projecting and tracking expenditures and accruals;
- Ensure timely monthly financial reports to the Finance & Compliance Lead;
- Tracking and monitoring of staff advances;
- Ensure that all expenses incurred by project are paid for in a timely manner and ensure VAT exemption; and
- Process payroll including computation of all applicable deductions.
- Arranging for logistics when staff and consultants go on project-related trips.
- Supporting the reception desk functions
- Be a part of the procurement team and assist in the process of obtaining quotes from vendors, for both goods and services
- Assist in the preparation of procurement documentation
- Handle Purchase Orders, get the vendors to sign the purchase orders
- Prepare the procurement pack before they are processed for settlement
- Maintain the asset list and perform physical verification from time to time
- Ensure all office assets are properly identified and protected.
- Assist in the maintenance of the office, report all items that need repair or replacement, arrange for the relevant technician.
- Maintain the stock of office consumables and stationary items and place orders for their purchase and replacement periodically
- Perform physical stock takes and submit reports periodically under the supervision of the supervisor
- Support the IntraHealth finance and accounting unit with all other tasks as assigned
- Support the Operational Learning and Logistics Manager (OLLM) in event planning and coordination, including communication, participant engagement, pre-and post-event activities etc.
PREFERRED EXPERIENCE
COMPETENCIES
WHY JOIN INTRAHEALTH?
IntraHealth International is a global health nonprofit that has worked in more than 100 countries since 1979. We improve the performance of health workers and strengthen the systems in which they work so that everyone everywhere has the health care they need to thrive.
Our programs generate long-term social and economic impact to keep communities around the world healthy, strong, and prosperous. And our dynamic staff are passionate about global health and equity. We are committed to excellence.
Join us. The future of global health starts here.
OUR WORKPLACE CULTURE
IntraHealth stands for equality, justice, and respect. We strive to be an antiracist organization that works to minimize power imbalances and increase local sustainability in global health. We aim to create and foster a workforce that reflects and contributes to the diverse global community in which we work. Join us and be part of it.
Learn more about our workplace culture : .
EQUAL OPPORTUNITY EMPLOYER
IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees. Please click for EEO Notices.