Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Date:

5/1/2023

Department/Group:

Finance

FLSA Status:

NON-EXEMPT

Reports To (position):

Senior Accounting Manager

Grade:

JOB SUMMARY

This position has a high level of autonomy within the organization to assist in meeting its accounts payable needs. This position will also have opportunities to assist the Senior Accounting Manager in the completion of special projects, financial or operational, related to the growth and development of the organization.

KEY RESPONSIBILITIES

• Oversee AP process review invoices for accuracy, account coding, proper approvals, and payment remittance
• Gather supporting documentation for corporate card expenses
• Process expense reimbursements within Paycom payroll system
• Run Accounts Payable reports, as needed vendor activity, payment status, and ad-hoc requests
• Responsible for the organization of both soft and hard copy AP supporting documents
• Communicate with vendors regarding invoices and payment, as needed
• Place orders for Operations Support in accordance with policies and procedures
• Complete payments and controls expenses by receiving, processing, verifying and reconciling invoices
• Post Journal Entries as part of monthly close process
• Assist with monthly reconciliations and present variances to Senior Accounting Manager, as needed
• Assist with monthly and ad hoc reporting from general ledger
• Investigate and resolve problems associated with processing of invoices and payments
• Manage vendor payment methods and prepares batch check runs, credit card payments, wire transfers and ACH transactions
• Exhibit professional conduct, maturity and good judgment with all levels of employees and external stakeholders including, though not limited to, customers and vendors.
• Accept other responsibilities, projects or activities reasonably related to the accounting or financial management objectives of the company or requiring skills for which the Accounting Manager may deem the Accounts Payables Specialist reasonably qualified to complete.
• Demonstrate effective interpersonal and communication skills to achieve the organization’s objectives.
• Perform other duties as required to support Accounting Department

ROLE QUALIFICATIONS

EDUCATION & EXPERIENCE

REQUIRED

• 2 years of accounts payable or general accounting experience
• High level of proficiency with Excel
• Excellent organizational skills and strong attention to detail
• Experience with NetSuite a plus

• Experience with AP automation software a plus
• Strong written and verbal communication skills
• Ability to multi-task
• Enthusiasm and desire to learn
• Ability to meet deadlines

PREFERRED

• Bachelor’s Degree

KEY COMPETENCIES

• Ability to effectively balance multiple tasks
• Strong interpersonal skills with ability to interact with a diverse range of individuals
• Effective problem solving and decision making
• Excellent written and verbal communication

WORKING CONDITIONS/EQUIPMENT USE

• Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
• Must be able to lift up to fifteen (15) pounds
• Frequent use of office machines to include telephone, computer, and printer

Approved by (Manager):

Josh Cothern

Approved by (HR):

Katlyn Kellum

Date:

5/1/2023

Date

5/1/2023